Executive Assistant

Make a Future / Careers in B.C. Education; Vancouver; On-site; CAD 80,000 - 95,000; Full time

Job summary

A provincial education organization in Vancouver is seeking an experienced Executive Assistant to support their President and Board of Directors. This role is essential for providing high-level administrative support, coordinating meetings, and managing stakeholder communication. The ideal candidate has at least 5 years of experience, preferably in the public education sector. This position offers a competitive salary of $80,000 to $95,000 and a hybrid working model (4 days in office, 1 day remote).

Benefits

4 weeks vacation

Paid availability during executive office hours

Work in a respected provincial organization

Qualifications

• Minimum 5 years of Executive Assistant experience.
• Experience supporting elected boards or governance bodies.
• Excellent writing, editing, and communication skills.
• Strong organizational skills and multitasking ability.
• High level of discretion and professionalism.

Responsibilities

• Provide high-level executive administrative support to leadership.
• Coordinate logistics for Board and senior leadership meetings.
• Prepare and distribute agendas and presentation materials.
• Attend meetings to take minutes and manage follow-up actions.
• Manage scheduling and travel arrangements efficiently.

Skills

Executive administrative support

Communication skills

Organizational skills

Microsoft Office proficiency

Discretion and professionalism

Education

Background in education or public sector

Tools

Microsoft Office

Zoom

Teams

SharePoint

Job description

Executive Assistant to the President, Executive Director & Board of Directors

Organization: BC Principals’ & Vice-Principals’ Association (BCPVPA)

Location: Vancouver, BC (Hybrid – 4 days in office, 1 from home)

Salary: $80,000 – $95,000

Start Date: September 2025

The BC Principals’ & Vice-Principals’ Association (BCPVPA) is a dynamic professional organization that serves and represents more than 2,700 school leaders across BC’s K–12 public education system. With a mission rooted in advocacy, leadership development, and member support, BCPVPA plays a critical role in shaping the direction and success of educational leadership throughout the province.

We are seeking an experienced and highly organized Executive Assistant to support our President, Executive Director, and elected Board of Directors . This pivotal role is ideal for a professional with a strong background in executive-level administrative support, a deep understanding of governance, and ideally, experience in the public education or broader public sector.

About The Role

As Executive Assistant, you will be the linchpin of administrative operations at the leadership level—supporting decision-makers, managing board governance logistics, coordinating high-level meetings and communications, and ensuring seamless connections with stakeholders across the province. This position requires the utmost professionalism, sound judgment, and a proactive approach to anticipating needs and managing competing priorities.

Key Responsibilities

• Provide high-level executive administrative support to the President, Executive Director, and Board of Directors.
• Coordinate logistics, materials, and scheduling for Board, Committee, and senior leadership meetings.
• Prepare and distribute agendas, briefing notes, correspondence, and presentation materials.
• Attend Board and committee meetings to take detailed minutes and manage follow-up on action items.
• Manage complex scheduling and travel arrangements for the President (including school visits across BC).
• Liaise professionally with internal and external stakeholders including the Ministry of Education, school districts, and BCPVPA members.
• Collaborate with the Event Planner to support conferences and special meetings.
• Maintain governance records and support archiving and documentation procedures.
• Oversee basic office operations (IT coordination, deliveries, facility support, security).
• Provide guidance and support to administrative colleagues and contribute to overall team cohesion.
• Host and manage virtual meetings using Zoom, including breakout room functionality.
  
  

Qualifications And Experience

• Minimum 5 years of Executive Assistant experience, with demonstrated experience supporting elected boards or governance bodies.
• Background in education (K–12) , non-profit , or public sector strongly preferred.
• Knowledge of BC’s public education landscape is a significant asset.
• Excellent writing, editing, and communication skills.
• Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Zoom, SharePoint).
• Strong organizational skills with the ability to manage multiple high-priority tasks simultaneously.
• High level of discretion, professionalism, and sound judgment.
• Collaborative team player who thrives in fast-paced and service-oriented environments.
  
  

Work Model & Compensation

• Hybrid schedule: 4 days in office, 1 day remote.
• Availability during executive office hours required , including 5–6 Saturdays per year (paid in addition to salary).
• Salary: $80,000–$95,000 depending on experience.
• Vacation: 4 weeks.
  
  

This is a rare opportunity to work at the heart of a respected provincial organization, supporting leadership that directly impacts BC’s public education system.

To apply in confidence, please contact Cathal Moore at Robert Half: with subject line BCPVPA EXECUTIVE ASSISTANT.