Executive Assistant

Homestar Group; Town of Quispamsis; On-site; CAD 60,000 - 80,000; Full time

Job summary

A trusted renovation and maintenance company in New Brunswick is seeking a highly organized Executive Assistant to support its leadership team. The ideal candidate will manage work orders, estimates, and communications, ensuring effective support of the executive team. This full-time office-based role offers competitive compensation and benefits including an RRSP contribution and a Manulife Benefit Plan.

Benefits

Competitive compensation

Manulife Benefit Plan

RRSP Contribution

Qualifications

• Proven experience as an Executive Assistant or in a high-level administrative role.
• Strong organizational skills with the ability to multitask effectively.
• Excellent interpersonal, verbal, and written communication skills.

Responsibilities

• Manage executives’ calendars, appointments, and travel plans.
• Prepare, review, and track work orders, quotes, and estimates.
• Draft, edit, and proofread correspondence and reports.

Skills

Time management

Interpersonal communication

Multitasking

Problem-solving

Education

Diploma in Business Administration or related field

Tools

Microsoft Office Suite

Job description

About the Company

Homestar Group is your trusted partner for all renovation and property maintenance needs, from foundation to rooftop. We serve residential and commercial properties throughout the Greater Saint John Region and beyond.

About the Role:

We are currently seeking a highly organized and motivated Executive Assistant to support our leadership team. This is a great opportunity for someone who is proactive, detail-oriented, and thrives in a fast-paced environment. The ideal candidate will be confident managing work orders, estimates, communications, and scheduling, while ensuring the executive team stays on track and well-informed. If you are reliable, resourceful, and ready to take ownership of your role, we’d love to hear from you!

Key Responsibilities:

• Manage executives’ calendars, appointments, and travel plans with accuracy
• Prepare, review, and track work orders, quotes, and estimates
• Assist with project coordination and administrative follow-ups
• Maintain accurate and organized filing systems (digital and paper)
• Draft, edit, and proofread correspondence, reports, and presentations
• Ensure effective communication between departments, clients, and external partners
• Provide strong time management support by prioritizing tasks and meeting deadlines
• Take initiative to resolve problems, streamline processes, and anticipate needs
• Handle confidential and sensitive information with a high degree of professionalism
• Monitor and order office supplies, and assist with expense tracking and reporting

Qualifications:

• Proven experience as an Executive Assistant or in a high-level administrative role
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable learning new tools
• Experience with preparing estimates, managing work orders, and assisting with basic project administration is an asset.
• Strong organizational and time management skills with the ability to multitask effectively
• Responsible, reliable, and able to work independently with minimal supervision
• Not afraid to take ownership of tasks or speak up when clarification is needed
• Excellent interpersonal, verbal, and written communication skills
• Ability to thrive in a fast-paced environment and adapt to changing priorities
• A diploma or relevant experience in business administration or a related field is an asset.

Work Conditions:

• Full-time position, Monday to Friday
• May require occasional overtime or flexibility depending on executive needs
• Primarily office-based

Why Join Homestar?

Homestar Group is a well-established company with a large and expanding client base. We offer:

• Competitive compensation.
• Manulife Benefit Plan.
• RRSP Contribution.