Executive Assistant

Canadian Football League; Toronto; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A premier sports organization in Toronto is seeking an Executive Assistant to support the Chief Revenue Officer and Senior VP. This role requires at least 3 years of experience in a similar position, exceptional communication skills, and proficiency in Microsoft Office. The candidate will handle confidential information, manage schedules, and assist in various strategic initiatives while working in a dynamic sports environment.

Qualifications

• Minimum 3+ years as an Executive Assistant for a C-level executive.
• Experience in the sports & entertainment industry is a plus.
• Proficient in managing high-volume schedules and confidential information.

Responsibilities

• Provide high-level administrative support, including calendar management and travel coordination.
• Manage internal and external meeting logistics and ensure follow-ups.
• Prepare reports, presentations, and internal communications for the Executive.

Skills

Interpersonal skills

Attention to detail

Organizational skills

Time management

Strong written and verbal communication

Education

Post-secondary degree/diploma or equivalent experience

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

EXECUTIVE ASSISTANT

Summary

Position Title: Executive Assistant

Department: Global Partnerships (SLT)

Status: Full-time/Permanent

Reports to: Chief Revenue Officer

Location: Toronto, ON

Application Deadline: August 29th, 2025

Company Description

The Canadian Football League is Canada's home for professional football. With over a century of rich history and nine member teams across the nation, the CFL provides world-class entertainment and excitement to a passionate and dedicated fan base. A season-long journey of unforgettable moments and must-see-TV broadcasts culminates in Canada’s largest single-day sporting event – the Grey Cup, where the newly crowned champions earn the right to hoist the iconic emblem of Canadian football.

The CFL leads a global movement to grow and modernize the game. The league is committed to a global vision as it connects with fans around the world. It is transforming into a digital-first sports league through an innovative, first-of-its-kind partnership with Genius Sports to maximize fan engagement through data analytics, technological advances, and sports betting.

Just as important as its industry-leading operations, the CFL proudly champions the values on which Canada was built – unity, diversity, inclusion, strength, and service to the community. The league is supportive of all peoples, cultures, and backgrounds, offering a respectful and inclusive working and playing environment, centered on acceptance and understanding. The CFL's successes are measured not only on the field and within its ranks, but also in its unparalleled impact in affecting positive change and bettering Canadian communities and lives.

Position Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide dedicated support to our Chief Revenue Officer and Senior Vice President, Marketing & Communications. The incumbent is a critical thinker and exceptional communicator, with the ability to manage a high-volume schedule, coordinate cross-functional initiatives, and ensure smooth daily operations in a fast-paced environment. Confidentiality is of the utmost importance as this individual will work with sensitive information across a variety of tasks including business strategy, revenue generation, and contracts. A natural relationship builder and collaborator, this individual works efficiently and effectively to achieve results. This is a unique opportunity to work as part of an exceptional team in a growing, fast-paced sports environment.

Responsibilities

• Executive Support: Provide high-level administrative support, including calendar management, travel coordination, expense reporting, email communication, and meeting preparation.
• Meeting Coordination: Schedule, organize, and attend internal and external meetings; prepare agendas, take meeting notes, and ensure timely follow-ups.
• Stakeholder Communication: Serve as a liaison between the Executive and internal teams, external partners, sponsors, and stakeholders.
• Project Assistance: Help manage and track strategic initiatives across sponsorship, licensing, events, and other revenue-related functions.
• Confidentiality & Discretion: Handle sensitive information with the highest level of confidentiality and professionalism.
• Document Preparation: Draft and edit reports, presentations, and internal communications on behalf of the Executive.
• Cross-Departmental Coordination: Work closely with Marketing, Partnerships, Sales, Finance, and Legal to streamline executive-level operations and meetings.
• Event and Travel Logistics: Organize Executive participation in league events, partner activations, and industry conferences.

Qualifications & Skills

• Minimum 3+ years of progressively responsible experience as an Executive Assistant reporting to a C-level executive.
• Post-secondary degree / diploma or equivalent work experience.
• Experience within the sports & entertainment industry is a definite asset, but not required.
• Excellent interpersonal skills – skillful at building and fostering internal and external relationships.
• Experience attending meetings, taking minutes, and creating proactive action plans.
• Takes initiative and works effectively both independently and as part of a team.
• Excels in fast-paced environments through strong attention to detail, organizational, prioritization and time management skills.
• Strong written and verbal communication skills.
• Highly proficient in Word, PowerPoint, and Excel.

Other Considerations

• Hybrid Model: The incumbent will be required to attend the office in accordance with the CFL Hybrid Work Policy or as required by the Executive. In addition, all employees are required to attend meetings and other business events at the office or other venues as business needs dictate.
• Work Schedule: Due to the nature of the business, the incumbent must be available and willing to work evenings, weekends, and holidays as required.
• Travel: Travel may be required.

Contact

To be considered for this opportunity, please submit a cover letter and resume.

The Canadian Football League is an equal opportunity employer, and we are working to create a more diverse and inclusive work environment. We welcome applications from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people living with disabilities, and people identifying as LGBTQ2S+.

We thank all applicants for their interest, however, only those selected for an interview will be contacted. For additional information on the Canadian Football League, please visit our website at www.cfl.ca.