Executive Assistant

CPP Investments; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

A global investment organization in Toronto is seeking an Executive Assistant to provide day-to-day administrative support to senior leaders. The role involves managing calendars, travel arrangements, and event coordination in a dynamic and fast-paced environment. The ideal candidate should have over 6 years of administrative experience, strong communication skills, and proficiency in MS Office. This position supports critical internal processes for success in a globally diversified investment portfolio.

Benefits

Hybrid-flexible work environment

Global career development opportunities

Qualifications

• 6+ years administrative support in a professional environment.
• Prior experience in financial services is an asset.
• Experience with complex calendar management and travel booking.

Responsibilities

• Provide daily administrative support to senior leaders.
• Manage complex global travel arrangements.
• Prepare Executive and Department-level documents.

Skills

Strong communication skills

Calendar management

Attention to detail

MS Office proficiency

Education

College diploma or bachelor’s degree

Job description

Company Description

Make an impact at a global and dynamic investment organization

When you join CPP Investments, you are joining one of the world’s most admired and respected institutional investors. As a professional investment management organization, CPP Investments invests the funds of the Canada Pension Plan (CPP) to help ensure its financial sustainability for generations of working and retired Canadians.

CPP Investments invests across regions and asset classes to build a globally diversified portfolio. It holds assets in public equity, private equity, real estate, infrastructure, and fixed income, and the CPP Fund is projected to reach $3.6 trillion in assets by 2050. The organization is headquartered in Toronto with offices in Hong Kong, London, Mumbai, New York City, San Francisco, São Paulo, and Sydney.

CPP Investments successfully attracts, selects, and retains talented individuals from top-tier institutions worldwide. Join our team for access to:

• Stimulating work in a fast-paced and intellectually challenging environment
• Accelerated exposure and responsibility
• Global career development opportunities
• Diverse and inspiring colleagues and approachable leaders
• A hybrid-flexible work environment with an emphasis on in-person collaboration
• A culture rooted in principles of integrity, partnership, and high performance
• An organization with an important social purpose that positively impacts lives

If you have a passion for performance, value a collegial and collaborative culture, and approach work with the highest integrity, invest your career here.

Job Description

As an Executive Assistant, you will be responsible for providing day-to-day administrative support to senior leaders within CPP Investments, including managing calendars, meetings, expenses, events, presentations, travel, correspondence, and departmental initiatives.

Team Summary

This is an opportunity to play an integral role in the team responsible for CPPIB’s accountability to stewards, global government relationships, stakeholder affairs, and navigation of geopolitical themes. You will be directly supporting 3-4 members of that team on a daily basis, reporting in to the Head of Global Public Affairs, based in Toronto. You may be asked to provide additional (non-daily) support to other team members.

While the team itself is global, those members you support directly will be based in your time zone. This important role is pivotal to the success of the broader team; this individual will participate in all team meetings and play a proactive role in coordinating among senior leaders and spotting areas for improved collaboration or more efficient processes. This individual will be expected to liaise closely with counterparts in the Office of the CEO and other parts of the organization, and to establish good working relationships with counterparts in governments and elsewhere.

Accountabilities:

• Provides general administrative support to the relevant Managing Director(s) and, where appropriate, to the wider team.
• Books and supports complex global travel arrangements, itineraries, or other related duties.
• Prepares Executive and Department-level documents and ensures submissions are delivered on a timely basis, with meticulous attention to detail.
• Proactively manages multiple calendars, including scheduling internal and external meetings, room bookings and calls, and works with global departments/offices to coordinate logistics.
• Coordinates the departmental and team event planning process, as required.
• Supports the onboarding of new employees joining the team.
• Works closely with external partners, assistants, vendors, and other stakeholders to schedule meetings or events.
• Work closely with other Executive Assistants and teams to increase efficiency and provide overall departmental support.
• Ensures team members are prepared for all meetings and carry-forward action items.
• Handles highly sensitive and confidential matters relating to the daily activity of the department and/or organization with utmost discretion.
• Coordinates and performs critical internal processes for the team.

Qualifications

• College diploma or bachelor’s degree
• 6+ years administrative support with experience working in a fast-paced, professional environment.
• Prior experience in the financial services or related industry is an asset.
• Requires strong communication skills, both written and verbal in English
• Experience with complex calendar management, booking high-profile meetings and events, scheduling travel, and performing the expense reimbursement process.
• Experience providing support to senior professionals and managing competing priorities.
• In-depth knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Calendar) and comfort and interest in learning new applications.
• Coordinates and performs critical internal processes for the team.

Additional Information

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At CPP Investments, we are committed to diversity and equitable access to employment opportunities based on ability.

We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process.

Our Commitment to Inclusion and Diversity:

In addition to being dedicated to building a workforce that reflects diverse talent, we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms, etc.), please let us know and we will work with you to meet your needs.

Disclaimer:

CPP Investments does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other web-site job postings. Any resume or other information received from a supplier not approved by CPP Investments to provide resumes to this posting or web-site will be considered unsolicited and will not be considered. CPP Investments will not pay any referral, placement or other fee for the supply of such unsolicited resumes or information.