Executive Assistant

Ontario Lottery and Gaming Corporation; Toronto; On-site; CAD 54,000 - 80,000; Full time

Benefits offered by this job

Group benefits plan

Variable pay program

Public service pension plan

Paid time-off

Professional development

Diversity & inclusion

Job summary

Ontario Lottery and Gaming Corporation is seeking an Executive Assistant to provide high-level support to senior leaders, manage priorities, coordinate complex calendars, travel, and communications, and ensure smooth day-to-day operations.

This role is ideal for a highly organized, confident, and personable professional who thrives in a fast-paced environment and builds strong relationships across all levels.

Qualifications

• University degree or college diploma or equivalent combination of education and experience.
• Minimum 3 years of experience in an Executive Assistant, Administrative Assistant, Legal Assistant, Office Manager, or similar role.
• Experience supporting senior leaders and managing confidential information.
• Advanced proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams).

Responsibilities

• Manage and coordinate complex executive calendars, meetings, and travel arrangements.
• Prepare meeting materials, agendas, briefs, and supporting documentation.
• Handle incoming communications and prioritise matters for leaders.
• Provide administrative support and ensure timely, accurate execution of requests.
• Prepare correspondence, presentations, reports, and other documents for stakeholders.
• Coordinate meetings, events, and logistics across departments.
• Process travel arrangements and travel expenses per policy.
• Coordinate invoice processing with Finance and manage records.
• Support onboarding and maintain filing systems.

Skills

Organizational skills

Time management

Attention to detail

Communication

Relationship building

Discretion

Proactive/initiative

Planning and coordination

Team collaboration

Adaptability

Education

University degree or college diploma

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Job description

Range: 53,600.00 - 80,400.00 CAD

Executive Assistant We are ready to take this game to the next level and need someone passionate about providing exceptional executive support and helping leaders operate at their best. As an Executive Assistant, you will play a critical role in supporting senior leaders by managing priorities, coordinating complex schedules, facilitating effective communication, and ensuring day-to-day operations run smoothly. This role is ideal for a highly organized, confident, and personable professional who thrives in a fast-paced environment and enjoys building strong relationships across all levels of an organization.

YOUR ROLE IN THE GAME

• Manage and coordinate complex executive calendars, meetings, and schedules while proactively resolving conflicts and competing priorities.
• Organize and prepare meeting materials, agendas, briefing packages, and supporting documentation to ensure leaders are fully prepared for meetings and events.
• Manage incoming communications, including emails, phone calls, and inquiries, prioritizing matters appropriately and escalating urgent issues when required.
• Provide administrative support on a variety of requests and initiatives, ensuring timely and accurate execution.
• Prepare correspondence, presentations, reports, spreadsheets, and other business documents for internal and external stakeholders.
• Coordinate departmental and divisional meetings, events, and team activities while managing all associated logistics.
• Arrange executive travel and process travel-related expenses in accordance with corporate policies and procedures.
• Prepare, track, and submit expense reports while ensuring accuracy, completeness, and compliance with expense directives.
• Coordinate invoice processing and work closely with Finance to ensure timely payment and resolution of discrepancies.
• Maintain filing systems, records, and archives in accordance with records management requirements and support operational onboarding activities for new team members.

WHAT YOU BRING TO THE GAME

Education & Experience:

University degree, college diploma, or equivalent combination of education and experience.

Minimum 3 years of experience in an Executive Assistant, Administrative Assistant, Legal Assistant, Office Manager, or similar administrative support role.

Experience supporting senior leaders and managing confidential or sensitive information.

Experience coordinating complex calendars, meetings, travel arrangements, expense reporting, and executive correspondence.

Experience working in a professional, corporate, legal, or other fast-paced environment.

Legal office, professional services, or executive support experience is considered an asset.

Advanced proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.

Relevant Skills:

• Exceptional organizational and time management skills with the ability to manage multiple priorities and deadlines.
• Strong multitasking abilities and the capacity to work effectively in a fast-paced environment.
• Excellent attention to detail and commitment to accuracy.
• Strong written and verbal communication skills with the ability to interact professionally at all levels of the organization.
• Confident, personable, and professional approach to building relationships with internal and external stakeholders.
• Strong judgment, discretion, and ability to handle sensitive and confidential information.
• Proactive self-starter with the ability to anticipate needs, solve problems, and take initiative.
• Strong planning, coordination, and execution skills with the ability to manage competing demands.
• Collaborative and relationship-focused mindset with a commitment to delivering exceptional support.
• Ability to adapt quickly to changing priorities while maintaining a high level of professionalism and service excellence.

BENEFITS OF JOINING THE WINNING TEAM

• Group Benefits Plan: Comprehensive, employer-paid group benefits coverage.
• Variable Pay Program: Participation in a performance-based incentive plan that recognizes organizational and individual achievements.
• Public Service Pension Plan: Participation in a highly desirable defined benefit pension plan.
• Paid Time-Off: Competitive paid time-off provisions to support work-life balance and well-being.
• Growth Focus: Become your best self with comprehensive support for your professional development.
• Equity, diversity, and inclusion: Core to OLG’s culture, empowering employees to bring their authentic selves and make a meaningful impact across Ontario.

To learn more about our organization and other opportunities visit our career site.

Please Note: Unless otherwise specified, all positions are required to work fully onsite.

OLG is an equal opportunity employer. We are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

We welcome applicants from all backgrounds and experiences.

If you bring relevant skills and a willingness to learn, we encourage you to apply—even if you don’t meet every listed qualification.

We sincerely appreciate your interest; while we are unable to contact everyone, those selected for the next steps will be notified.

Personal information is collected by the Ontario Lottery & Gaming Corporation (OLG) and/or its third party service provider(s) under the authority of the Ontario Lottery and Gaming Corporation Act, 1999, SO 1999, c 12, Sch L and the Employment Standards Act, 2000, S.O. 2000, c. 41 (as amended) and will be used for the purpose of determining qualifications for employment with OLG and for recruitment modernization initiatives. The information will be managed in accordance with all applicable laws, OLG’s Protection of Privacy Policy (the Policy) and related policies and procedures.

Please contact Human Resources at [e-mail] if you require accommodation at any time throughout the hire process.

Why Join OLG? When you join OLG, you’ll help deliver a winning experience for the people of Ontario while levelling up your career in a collaborative, innovative environment. You’ll help deliver exciting entertainment experiences for our players. You’ll help improve life in Ontario, because at OLG 100% of our profits go back to the province. At OLG we think big, move fast, and welcome change. We are bold, curious, open, and always taking our game to the next level.