Executive Assistant

Flexstaf IT; Toronto; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a seasoned Executive Assistant to support its President in a fast-paced environment. The ideal candidate will be highly organized and tech-savvy, managing day-to-day tasks with minimal supervision. Responsibilities include managing calendars, coordinating travel, and preparing company reports. This full-time, in-office role requires a straightforward approach and the ability to prioritize effectively. Join a company that values ownership and a no-nonsense attitude, where your contributions will directly impact operations.

Benefits

Free Parking

Qualifications

• Strong proficiency in Excel and Office 365.
• Experience managing virtual meetings via Zoom.

Responsibilities

• Manage the President's calendar and communications efficiently.
• Coordinate travel arrangements and handle personal tasks.

Skills

Excel

Office 365

Zoom

Communication Skills

Problem-Solving

Tools

Apple Products

Job description

Job Description : OurTorontoJobs.ca Recruitment Division client located in Mississauga is seeking a seasoned Executive Assistant / Personal Assistant to support the President of a well-established company. This role requires a highly organized, tech-savvy individual who can manage day-to-day tasks with minimal supervision.

Key Responsibilities :

• Manage the President's calendar and email, ensuring all appointments and communications are handled efficiently.
• Coordinate travel arrangements, including booking hotels, flights, and other logistics.
• Handle personal tasks such as dry cleaning and lunch pickups.
• Prepare company reports related to production, accounting, HR, and more.
• Set up and manage Zoom calls and other virtual meetings.
• Produce and extract information using Excel and Office 365.
• Interact with various managers and external contacts to facilitate smooth operations.

Requirements :

• Strong proficiency in Excel and Office 365
• Familiarity with Apple products is a plus.
• Valid driver's license and a clean driver's abstract.
• Experience setting up and managing virtual meetings via Zoom.
• Ability to work independently, prioritize tasks, and solve problems effectively.
• Previous experience in a similar role, demonstrating loyalty and stability in past positions.
• Strong communication skills and a straightforward approach to tasks.

Company Culture : The company values a straightforward, hands-on approach. The ideal candidate is technically proficient, steady, and enjoys working in an environment where they can take ownership of tasks and run with them. The President requires someone who can handle a fast-paced environment with a no-nonsense attitude.

Additional Information :

• This is a full-time, in-office position with free parking available. Having a personal vehicle is required.
• This is a confidential search to replace the current role, with no overtime expected

Application Process : Interested candidates are encouraged to apply with a detailed resume.