Executive Assistant

Adecco; Toronto; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

A staffing agency in Toronto is seeking an experienced Executive Assistant for a full-time, temporary role. Responsibilities include managing calendars, arranging travel, and preparing correspondence. Ideal candidates have 5+ years of related experience, advanced Microsoft Office skills, and are flexible to work outside regular hours. This position offers a dynamic work environment and potential for extension.

Qualifications

• 5+ years of Executive Assistant experience.
• Advanced skills in Microsoft Word, PowerPoint, Excel, and Outlook.
• Experience with Concur is required.

Responsibilities

• Provide high level calendar management.
• Organize domestic and international travel arrangements.
• Draft and prepare correspondence and reports.

Skills

Executive Assistant experience

Advanced Microsoft Office skills

Exceptional verbal and written communication skills

Attention to detail

Flexibility for outside hours support

Tools

Microsoft Office

Concur

Coupa

Job description

Executive Assistant job opening in Toronto, ON

We are currently seeking top talent for an exciting Executive Assistant job opening in Toronto, Ontario. In this full-time, temporary opportunity, you will be responsible for providing detailed administrative support to some busy leaders with heavy calendaring, travel and expenses. As a highly experienced Executive Assistant, you will use your skills and experience to provide high level support while multi-tasking and prioritizing the work and needs at hand. If you are a hardworking, passionate and motivated Executive Assistant who is seeking a new, challenging opportunity for the next few months (and possibly more), this may be the opportunity that you have been waiting for! NOTE this is a hybrid work arrangement.

The Executive Assistant job opening in Toronto, ON may include but are not limited to:

• Provide high level calendar management with emphasis on proactive planning, scheduling internal and external client meetings including organizing agendas etc.
• Travel arrangements both domestic and international including all the related logistics and requirements
• Manage expenses, enter and process expense reports with accuracy in Concur
• Draft and prepare correspondence, emails, reports and presentations with detail and timeliness
• Communications with internal and external clients; gatekeeper when necessary
• Assisting with event planning and coordination when needed
• Perform various office administrative/coordinator functions; assist in the needs of a small office setting as needed.

Some of the skills and qualifications for this Executive Assistant job opening in Toronto, ON include:

• Demonstrated Executive Assistant experience - preferably 5+ years directly related career experience
• Advanced Microsoft Office skills – Word, PowerPoint, Excel, Outlook
• Experience with Concur is required; experience with Coupa an asset
• Exceptional verbal and written communication skills
• Highly detailed with a positive, can-do and self-motivated worker; flexible to outside hours support as needed
• A high level of trust and discretion at all times; strong and confident personality
• Someone who flourishes in a diverse workplace and the ability to prioritize and switch gears on a dime.

Our client offers a busy and dynamic work setting for a highly experienced Executive Assistant who likes challenge and hard work. This is an interim vacancy for approximately 3 months or so but has potential to become something more so the ‘fit’ is important. Note that this worksite is in Toronto, near King and Spadina (TTC accessible). If you are interested in this Executive Assistant job opening in Toronto, ON and meet the minimum qualifications as listed, do not wait to apply as they are looking to have someone join today!