Executive Assistant

Sun Life Financial; Toronto; Hybrid; CAD 53,000 - 89,000; Full time

Job summary

A global financial services company is seeking an Executive Assistant to support the VP & CFO. The role requires managing calendars, coordinating meetings, and handling travel. Candidates should have at least 5 years of experience as an Executive Assistant, proficiency in Microsoft Office, and strong organizational skills. A hybrid work environment is offered.

Benefits

Hybrid work environment

15 vacation days per year

Flexible Benefits

Pension and savings programs

Access to Global Learning Centre

Wellness programs

Qualifications

• Minimum of 5 years of experience working as an Executive Assistant supporting senior leaders.
• Proficient in Microsoft Office Suite including Word, Excel, PowerPoint.
• Able to handle and maintain confidential company information.

Responsibilities

• Manage the VP's calendar, coordinating personal and professional appointments.
• Coordinate meetings, prepare agendas, memos, and reports.
• Manage all travel arrangements for the VP.

Skills

Excellent verbal and written communication skills

Proficiency in Microsoft Office Suite

Strong interpersonal skills

Excellent organizational and time management skills

Ability to handle confidential information

Problem-solving skills

Education

5 years experience as an Executive Assistant

Tools

Microsoft Office Suite

Adobe

Concur

Ariba

Job description

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

About the role:

Executive Assistant – VP & CFO, Client Experience Office, Canadian Operations and Expense Management

The Canadian Expense Management team and Client Experience/Operations Finance is looking for a new Executive Assistant. This growing team is comprised of nearly 40 accredited Finance professionals helping to bring Sun Life Canada’s purpose to life. We are a hard-working team who loves to have fun. The team co-locates in Toronto, Waterloo and Montreal.

If you’re looking for a career with purpose. We’re here to help you thrive. Build your future with us –and invest in a career that invests in you.

The Executive Assistant will be responsible for providing efficient and high-quality administrative support to the VP & CFO, Client Experience Office and Canadian Operations as well as calendar support to their leadership team (a group of five AVPs).The successful candidate will be a self-confident, creative, innovative thinker with superior organization and time management skills, and the ability to handle a variety of responsibilities.The role is fast paced with multiple demands and requires a demonstrated regard for confidentiality and a high level of judgment and ability to solve for solutions.

What will you do?

• Actively and proactively anticipates the needs of the VP to ensure they are well prepared, and organized.
• Actively manages all aspects the VP’s calendar, coordinating both personal and professional appointments, meetings and scheduling.
• Manages all aspects of the VP and AVPs calendar to ensure meetings are prioritized with internal and external clients/business partners as appropriate
• Helps to supports meeting requests for the AVPs, as needed.
• Effectively works with other EAs in scheduling and coordination of meetings and other needs
• Proactively anticipates the needs of the VP in a dynamic and fast paced environment, including a rudimentary understanding of Finance process (i.e. quarter-end, year-end, planning), to enable more effective and efficient administration.
• Coordinates meetings including preparing agendas, announcements, memos, org design charts, presentations and reports.
• May be required to assist in the preparation and distribution of reports and internal communications
• Manages all travel arrangements and accompanying material for VP
• Coordinates townhalls, including Audio/Visual, Catering and other logistics

What do you need to succeed?

• A minimum of 5 years’ experience working as an Executive Assistant supporting senior leaders
• Excellent verbal and written communication skills (English)
• Proficiency in Microsoft Office Suite; including MS Word, Excel, PowerPoint
• Knowledge of other common platforms including Adobe, Concur, Ariba, Engage (social network)
• Ability to perform with professionalism and poise
• Strong interpersonal skills, ability to work in a team environment as well as independently
• Able to be proactive and take initiative, strong problem-solving skills
• Able to handle and maintain confidential company information
• Excellent organizational and time management skills
• Demonstrates accuracy and thoroughness
• Able to make professional decisions
• Expected to be “in the office” when the VP is in (hybrid, 2-3 days per week)

What's in it for you?

• Hybrid work environment
• A friendly, collaborative, and inclusive culture
• 15 vacation days per year
• Flexible Benefits from the day you join to meet the needs of you and your family
• Pension, stock and savings programs to help build and enhance your future financial security
• The opportunity to move along a variety of career paths with amazing networking potential
• Access to our Global Learning Centre, available 24/7 for your learning needs
• Wellness programs that support the three pillars of your health – mental, physical and financial

Recent Awards:

• We are honoured to be recognized as a 2022, 2023 and 2024 Best Workplaces in Canada by Great Place to Work Canada
• Great Place to Work list for Best Workplaces for #HybridWork 2022
• Great Place to Work list for Best Workplaces for Professional Development in Canada 2022
• Named “Best Places to Work” by Glassdoor, 2021 and 2023

The Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other factors. In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results.

Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our Clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.

Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request to [e-mail] .

We are proud to be a hybrid organization that offers our employees the choice and flexibility to work from both the office and virtually based on the needs of the business, our Clients and you! Several work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

Salary Range:

53,300/53 300 - 88,200/88 200

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

About the role:

Executive Assistant – VP & CFO, Client Experience Office, Canadian Operations and Expense Management

The Canadian Expense Management team and Client Experience/Operations Finance is looking for a new Executive Assistant. This growing team is comprised of nearly 40 accredited Finance professionals helping to bring Sun Life Canada’s purpose to life. We are a hard-working team who loves to have fun. The team co-locates in Toronto, Waterloo and Montreal.

If you’re looking for a career with purpose. We’re here to help you thrive. Build your future with us –and invest in a career that invests in you.

The Executive Assistant will be responsible for providing efficient and high-quality administrative support to the VP & CFO, Client Experience Office and Canadian Operations as well as calendar support to their leadership team (a group of five AVPs).The successful candidate will be a self-confident, creative, innovative thinker with superior organization and time management skills, and the ability to handle a variety of responsibilities.The role is fast paced with multiple demands and requires a demonstrated regard for confidentiality and a high level of judgment and ability to solve for solutions.

What will you do?

• Actively and proactively anticipates the needs of the VP to ensure they are well prepared, and organized.
• Actively manages all aspects the VP’s calendar, coordinating both personal and professional appointments, meetings and scheduling.
• Manages all aspects of the VP and AVPs calendar to ensure meetings are prioritized with internal and external clients/business partners as appropriate
• Helps to supports meeting requests for the AVPs, as needed.
• Effectively works with other EAs in scheduling and coordination of meetings and other needs
• Proactively anticipates the needs of the VP in a dynamic and fast paced environment, including a rudimentary understanding of Finance process (i.e. quarter-end, year-end, planning), to enable more effective and efficient administration.
• Coordinates meetings including preparing agendas, announcements, memos, org design charts, presentations and reports.
• May be required to assist in the preparation and distribution of reports and internal communications
• Manages all travel arrangements and accompanying material for VP
• Coordinates townhalls, including Audio/Visual, Catering and other logistics

What do you need to succeed?

• A minimum of 5 years’ experience working as an Executive Assistant supporting senior leaders
• Excellent verbal and written communication skills (English)
• Proficiency in Microsoft Office Suite; including MS Word, Excel, PowerPoint
• Knowledge of other common platforms including Adobe, Concur, Ariba, Engage (social network)
• Ability to perform with professionalism and poise
• Strong interpersonal skills, ability to work in a team environment as well as independently
• Able to be proactive and take initiative, strong problem-solving skills
• Able to handle and maintain confidential company information
• Excellent organizational and time management skills
• Demonstrates accuracy and thoroughness
• Able to make professional decisions
• Expected to be “in the office” when the VP is in (hybrid, 2-3 days per week)

What's in it for you?

• Hybrid work environment
• A friendly, collaborative, and inclusive culture
• 15 vacation days per year
• Flexible Benefits from the day you join to meet the needs of you and your family
• Pension, stock and savings programs to help build and enhance your future financial security
• The opportunity to move along a variety of career paths with amazing networking potential
• Access to our Global Learning Centre, available 24/7 for your learning needs
• Wellness programs that support the three pillars of your health – mental, physical and financial

Recent Awards:

• We are honoured to be recognized as a 2022, 2023 and 2024 Best Workplaces in Canada by Great Place to Work Canada
• Great Place to Work list for Best Workplaces for #HybridWork 2022
• Great Place to Work list for Best Workplaces for Professional Development in Canada 2022
• Named “Best Places to Work” by Glassdoor, 2021 and 2023

The Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other factors. In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results.

Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our Clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.

Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request to [e-mail] .

We are proud to be a hybrid organization that offers our employees the choice and flexibility to work from both the office and virtually based on the needs of the business, our Clients and you! Several work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

Salary Range:

53,300/53 300 - 88,200/88 200

Job Category:

Administrative Services

Posting End Date:

19/08/2025

Shine together

At Sun Life, you can be your most brilliant self. Our supportive, flexible, and inclusive work environment is one where you – and your career – can thrive. Whatever your aspirations, collaborative leaders and colleagues are ready to help you learn, grow, and succeed.

We’re a global company with a passion for people. Our purpose is to help Clients achieve lifetime financial security and live healthier lives. As a team of 30,000 across 26 countries, our impact is far-reaching, and locally relevant There’s power in numbers. As part of Sun Life’s growing team, you have an impact on people in your community and around the world.

Shape the future

With an optimistic eye on a brighter future, we drive to innovate. Be part of leading change, push boundaries and try new ways of working. Use data to drive bold actions. Be agile and pivot as we test and learn. At Sun Life, we’re driving transformation, sustainability and innovation for our Clients, employees, partners, and communities. Join us. Together, we can make the future brighter.