Executive Assistant

Apollo Health and Beauty Care; Toronto; On-site; CAD 65,000 - 85,000; Full time

Job summary

A leading company in health and beauty care is seeking an Executive Assistant to the CEO. This role emphasizes travel coordination, high-level administrative support, and the ability to maintain confidentiality in a fast-paced environment. The ideal candidate must be exceptionally organized, adaptable, and capable of managing extensive travel logistics. If you thrive under pressure and excel in executive support, this opportunity is for you.

Benefits

Gym Access

Dental insurance

Health insurance

Qualifications

• Experience in luxury travel industry preferred.
• Background as a travel agent is a plus.
• Ability to maintain confidentiality is critical.

Responsibilities

• Manage travel logistics including flights and accommodations.
• Build and maintain travel itineraries aligning with executive preferences.
• Provide high-level executive support by prioritizing tasks and organizing meetings.

Skills

Organizational skills

Adaptability

Problem-solving

Professionalism

Education

5-7 years of experience in travel coordination or executive support

Tools

Microsoft Office

Scheduling tools

Travel management systems

Job description

Benefits:

• Gym Access
• Dental insurance
• Health insurance
  
  
  

We’re Hiring an Executive Assistant – Join Our Team!

Are you a travel-savvy professional who thrives in a fast-paced environment? We’re looking for an Executive Assistant to the CEO to manage extensive travel arrangements (95%) and provide high-level administrative support (5%). The ideal candidate is flexible, detail-oriented, and proactive—someone who can anticipate needs, handle shifting priorities, and maintain absolute trust and discretion.

If you're ready to support a dynamic executive with professionalism and precision, we’d love to hear from you!

Job Responsibilities

• Travel Coordination: Efficiently book and manage flights, accommodations, rental cars, and transportation while navigating last-minute adjustments. Handle all logistics with a focus on efficiency, cost-effectiveness, and seamless execution — even during last-minute changes or disruptions.
• Itinerary & Schedule Management: Build and maintain detailed travel itineraries, ensure alignment with executive preferences, and proactively adapt plans as needed to support dynamic schedules.
• Executive Support: Provide high-level support by prioritizing tasks, organizing meetings, preparing agendas, and ensuring daily operations run smoothly.
• Confidentiality & Discretion: Provide high-level support by prioritizing tasks, organizing meetings, preparing agendas, and ensuring daily operations run smoothly.
• Administrative Duties (5%): Maintain organized filing systems, prepare reports, and assist with executive communications.
  
  
  

Job Specifications & Requirements

Knowledge & Experience:

• 5-7 years of travel coordination or high-level executive support experience. Previous experience as a travel agent is considered a plus.
• Background in luxury travel industry preferred, with strong familiarity in premium accommodations and services.
• Advanced proficiency in scheduling tools, Microsoft Office, and travel management systems.
  
  
  

Skills & Attributes:

• Exceptionally organized and detail oriented.
• Responsive and adaptable under shifting priorities.
• Resourceful problem-solver who can navigate complex scheduling needs.
• Professional and poised, maintaining confidence in high-pressure scenarios.
  
  
  

Work Conditions:

• Frequent travel responsibilities—the candidate must be comfortable handling extensive travel logistics.
• Must be reachable and proactive in managing last-minute changes.
• Ability to work independently while maintaining strict confidentiality.