Executive Assistant

Manulife; Toronto; Hybrid; CAD 47,000 - 79,000; Full time

Job summary

A leading financial services provider in Toronto is seeking an Administrative Assistant to support two Regional Vice-Presidents and coordinate regional events. The ideal candidate has over 2 years of administrative experience and proficiency in Microsoft Office. Responsibilities include managing calendars, organizing meetings, and providing high-level administrative support. This role offers a hybrid work model and competitive compensation.

Benefits

Comprehensive health benefits

Flexible work environment

Generous paid time off

Qualifications

• 2+ years of related administrative assistant experience preferred.
• Proficient in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word).
• Good interpersonal skills for planning and coordination.

Responsibilities

• Provide administrative support for two Regional Vice-Presidents.
• Organize and coordinate regional events.
• Manage complex calendars and travel arrangements.

Skills

Microsoft Office Suite proficiency

Meeting planning

Excellent communication

Calendar management

Independent work

Education

2+ years of related experience

Job description

To be successful in this role, the incumbent would provide specialized administrative services while performing further complex specialized administrative work in order to meet quality and service standards.

The incumbent will be a key resource person for two Regional Sales Teams (Central & Eastern Canada). They will provide high-level sales support to the Regional Sales Teams to help them meet regional objectives. They will also act as the primary liaison between Head Office, the Sales Team and intermediaries. Develops and maintains high levels of knowledge of relevant systems, legislation and products. May participate in the coordination of daily activities.

Position Responsibilities:

Provide administrative support for the two Regional Vice-Presidents (RVPs) and Team Member

• Reporting requests (preparation of reporting spreadsheets) and non-standard reporting requests

• Help create reports with the use of Salesforce.

• Prepare and submit expense reports on Concur, reviewing AMEX change bills to ensure compliance with policies

• Review expense budgets for other teams and report any discrepancies

• Coordinate travel arrangements

• Preparation of correspondence and presentation material (including Powerpoint slides)

• RVP calendar management

• Provide RVPs with vital information for meetings - reporting and other relevant documents as required Eyes and ears for RVPs while RVPs are out of the office

• Anticipate issues and initiate appropriate actions, providing recommendations to ensure most effective use of RVP’s time

Handle Regional Events

• Organizes and coordinates roadshows (book venues, organize marketing materials, track email invites, arrange travel schedules with PM’s)

• Handles PM access - submits all requests to SLI for approval, works with sales team to fill agendas and coordinates travel.

• Support and coordinate Regional Team Meetings

• Organize client events - create invites for local events and acquire marketing approval

Work with the Management Team (RVPs & Sales Manager) on key initiatives

• Acts as liaison for region and key head office departments (marketing, CS, product, compliance, SLI, HR)

• Attend all SC/IC meetings and produce meeting minutes as required

• Set up, prepare and maintain confidential files and reports

• New hire preparation – coordination of new hire training, creation of new hire binder and coordination of computer access requests and relevant equipment. Train new hires on compliance policies, anti-bribery.

• Submits all requests for co-op and charitable donations. Educates SSA’s on policies.

• Assists in scheduling candidate interviews

• Produces draft of Quarterly Business Plans for RVP to approve

• Identifies and reports weaknesses and applies controls to mitigate financial and operational risks. Ensures compliance with regulatory requirements and internal policies.

• Stays ahead of new and revised technical, administrative and product changes and processes as well as changes within the industry that affect the line of business.

General Day to Day Activities

• Manage and update internal contact and organizational charts

• Request cheque requisitions from Treasury department for invoices received

• Vacation calendar tracking for region (updates RVP’s calendar)

• Daily calendar management for the RVP/Sales Region

• Requests for special supplies

Required Qualifications:

• 2+ years of related administrative assistant experience preferred.

• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word).

• Excellent meeting planning and interpersonal skills (planning, coordination, priority setting, task management and follow through)

• Validated ability to manage complex calendars, travel arrangements.

• Excellent written and verbal communication skills, with strong attention to detail.

• Ability to work independently, anticipate needs, and exercise good judgment.

When you join our team:

• We’ll empower you to learn and grow the career you want.

• We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.

• As part of our global team, we’ll support you in shaping the future you want to see.

Acerca de Manulife y John Hancock

Manulife Financial Corporation es un importante proveedor internacional de servicios financieros que ayuda a las personas a tomar decisiones de una manera más fácil y a vivir mejor. Para obtener más información acerca de nosotros, visite http://www.manulife.com .

Manulife es un empleador que ofrece igualdad de oportunidades

En Manulife/John Hancock, valoramos nuestra diversidad. Nos esforzamos por atraer, formar y retener una fuerza laboral tan diversa como los clientes a los que prestamos servicios, y para fomentar un entorno laboral inclusivo en el que se aprovechen las fortalezas de las culturas y las personas. Estamos comprometidos con la equidad en las contrataciones, la retención de talento, el ascenso y la remuneración, y administramos todas nuestras prácticas y programas sin discriminación por motivos de raza, ascendencia, lugar de origen, color, origen étnico, ciudadanía, religión o creencias religiosas, credo, sexo (incluyendo el embarazo y las afecciones relacionadas con este), orientación sexual, características genéticas, condición de veterano, identidad de género, expresión de género, edad, estado civil, estatus familiar, discapacidad, o cualquier otro aspecto protegido por la ley vigente.

Nuestra prioridad es eliminar las barreras para garantizar la igualdad de acceso al empleo. Un representante de Recursos Humanos trabajará con los solicitantes que requieran una adaptación razonable durante el proceso de solicitud. Toda la información que se haya compartido durante el proceso de solicitud de adaptación se almacenará y utilizará de manera congruente con las leyes y las políticas de Manulife/John Hancock correspondientes. Para solicitar una adaptación razonable en el proceso de solicitud, envíenos un mensaje a [e-mail] .

Referenced Salary Location

Toronto, Ontario

Modalidades de Trabajo

Híbrido

Salary range is expected to be between

$47,250.00 CAD - $78,750.00 CAD

Si se está postulando para este puesto fuera de la ubicación principal, póngase en contacto con [e-mail] para conocer el rango salarial de su ubicación. El salario real variará según las condiciones locales del mercado, la geografía y los factores relacionados con el trabajo pertinentes, como conocimiento, habilidades, calificaciones, experiencia y educación/capacitación. Los empleados también tienen la oportunidad de participar en programas de incentivos y obtener una compensación de incentivos vinculada al desempeño comercial e individual.

Manulife ofrece a los empleados aptos una amplia variedad de beneficios personalizables, entre ellos, beneficios de salud, odontológicos, de salud mental, oftalmológicos, por discapacidad a corto y a largo plazo, cobertura de seguro de vida y por muerte accidental y desmembramiento, adopción/subrogación y bienestar, y planes de asistencia al empleado/familiar. También ofrecemos a los empleados admisibles varios planes de ahorro para la jubilación (incluidos planes de pensiones y un plan mundial de propiedad de acciones con contribuciones equivalentes del empleador) y recursos de asesoramiento y educación financiera. Nuestro generoso programa de tiempo libre remunerado en Canadá incluye feriados, vacaciones, días personales y días por enfermedad, y ofrecemos la gama completa de ausencia laboral reglamentaria. Si se está postulando para este puesto en los EE. UU., póngase en contacto con [e-mail] para obtener más información sobre las disposiciones relativas al tiempo libre remunerado específicas de EE. UU.