Executive Assistant

CIBC Mellon; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A financial services company in Toronto is seeking an Administrative Coordinator to manage administrative activities for leadership team members. The role requires a College degree in Business Administration and 3 to 5 years of experience in an administrative function. Proficiency in Microsoft Office and strong communication skills are essential. The successful candidate will provide comprehensive support for meetings, travel plans, and other administrative tasks.

Qualifications

• 3 to 5 years of progressive experience in an administrative function.
• Demonstrated proficiency with Microsoft Windows and Office suite.
• Exceptional time management skills with the ability to prioritize.

Responsibilities

• Manage administrative activities for LT members.
• Create and update presentation materials.
• Support planning and execution of travel plans.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Time management

Written communication

Oral communication

Education

College or University degree in Business Administration

Job description

Responsibilities

• Manage all administrative activities required by the by the LT member(s) and their management team as assigned while ensuring the confidentiality of documents and correspondence where required.
• Create and update presentation materials, integrating content and feedback from multiple sources.
• Manage Microsoft Outlook calendar and incoming meetings or appointments on behalf of the LT member(s), managing conflicts and anticipating preparation or travel activities where applicable.
• Support the planning and execution of all travel plans, itineraries, agendas and associated documents for travel-related meetings as assigned.
• Collect all receipts and submit expense reports in a timely manner.
• Support activities related to the Business Acceptance Committee.
• Provide back-up for other members of the Executive Assistant administrative team.
• Liaise with internal and external contacts
  
  

Qualifications

• College or University degree in Business Administration or similar field
• 3 to 5 years progressive experience in an administrative function ideally supporting leaders within financial services
• Demonstrated proficiency with Microsoft Windows, Word, Excel, and PowerPoint
• Exceptional time management skills, able to prioritize competing multiple priorities
• Strong written and oral communication skills, ensuring professionalism and confidentiality at all times