Executive Assistant

Resource Group; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A dynamic B2B agency in Toronto is seeking an Executive Assistant to support the President & CEO. The ideal candidate is highly organized, detail-oriented, and possesses excellent communication skills. Responsibilities include calendar management, coordinating travel, and general administrative support. The role requires 3 to 5 years of experience and proficiency in Microsoft Office Suite. A people-first work environment and growth opportunities are offered.

Benefits

Medical plan

Health spending account

Vacation

Team events and brand perks

On-site parking

Qualifications

• 3 to 5 years of relevant Executive Assistant experience.
• Strong ability to manage multiple priorities.
• Experience in a dynamic business environment.

Responsibilities

• Manage calendar for the President & CEO.
• Coordinate team travel plans.
• Assist with workplace management in Toronto.

Skills

Communication skills

Organizational skills

Microsoft Office Suite

Travel coordination

Judgment skills

Education

Post-secondary education

Job description

Resource Group is a dynamic B2B agency that partners with innovative consumer brands to drive growth across retail, online, and marketing channels. We work as an extension of our clients' teams, managing brand strategy, retail distribution, and digital presence to help them scale in the Canadian market and beyond. We build go-to-market retail strategies resulting in strategic in-store as well as on-line retail placement for our brands. We are a respected, dynamic company with an impressive growth pattern with a 31-year track record. Our retailers and vendor partners value us for our positive approach to business, dedication to their success and commitment to partnership.

• Integrity in all we do
• Passion and creativity everyday
• People first
• Give back
• One team

www.resourcegrp.com

Resource Group is committed to diversity and equity in our workforce.

Location: Don Mills -Toronto, Ontario, Canada

Summary of the Position

We are seeking a highly organized and proactive Executive Assistant to provide a broad range of administrative, organizational, and general workplace support as an Executive Assistant to our President & CEO. The ideal candidate will be detail-oriented, adaptable, and capable of managing multiple priorities while maintaining confidentiality. If you’re a highly organized individual with strong communication skills and the proven ability to maintain smooth business operations in a dynamic business, we want you to join our team.

Roles and Responsibilities

• Own calendar management for the President & CEO and troubleshoot scheduling conflicts with creative solutions.
• Coordinate and manage travel plans for our team, including supporting travel re-scheduling for national and international travel and rescheduling impacted meetings with internal/external parties.
• Process expenses ensuring accuracy and timely completion.
• Assist with managing our Toronto workplace (e.g., scheduling, events, supplies etc)
• Assist in coordinating in person and virtual meetings as well as offsite events; may include location booking, catering orders, agenda development, technology setup, amalgamating/proofreading PowerPoint presentations, printing materials and event day troubleshooting.
• Maintain and post company updates on LinkedIn and other platforms.
• Maintain confidentiality – possible access to leadership emails to assist in prioritizing or performing important administrative tasks on their behalf.
• Apply appropriate due diligence ensuring accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)
• Execute a variety of special projects and administrative assignments while keeping team regularly informed on status and issues
• Provide vacation/temporary coverage for colleagues, supporting additional leaders as required.
• Demonstrate a genuine curiosity about our business and provide support for our Corporate Social Responsibility initiatives

Minimum Requirements

• Post-secondary education with 3 to 5 years of relevant experience and a proven track record performing Executive Assistant tasks.
• Extensive knowledge of Microsoft Office Suite (Outlook, PowerPoint, Word, Excel, Teams etc.) and internet applications
• Experience coordinating travel arrangements and confident managing frequent changes.
• Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams.
• Excellent communication skills with the ability to listen actively, ask questions and effectively collaborate with internal and external partners.
• Can perform efficiently in a multi-task environment and ensure deadlines are met
• Strong organizational skills to manage own accountabilities while simultaneously managing leaders’ administrative requirements.
• Strong judgment skills to support initiatives and apply discretion when working with confidential information.

What We Offer

• A collaborative, people-first work environment.
• Exposure to innovative consumer brands and retail leaders.
• Opportunities for professional growth and cross-functional learning.
• Medical plan and health spending account.
• Vacation
• Team events, brand perks, and a supportive culture
• On-site parking

Workplace

In-Person, Toronto, ON

Supervisory Responsibilities

None