Executive Assistant

Career Connections Canada Inc.; Toronto; On-site; CAD 60,000 - 85,000; Full time

Job summary

Career Connections Canada Inc. in Toronto is seeking an experienced Executive Assistant to support the CEO and CFO. You will manage confidential materials, financial data, and board-related preparations, ensuring accurate, timely delivery of information.

You will coordinate meetings, travel, and communications with bankers, advisors, and other executives while supporting central services. A college diploma in business administration and strong discretion are required; security clearance may be

Qualifications

• 8+ years of experience in a corporate environment with financial terms.
• Executive-level admin experience up to 8 years.
• Diploma in business administration or equivalent.
• Strong discretion and confidentiality.
• SAP experience would be an asset.

Responsibilities

• Provide primary support to CEO & CFO in daily activities.
• Prepare confidential material related to business plans and financial statements.
• Compose and process correspondence; coordinate data for executive review.
• Prepare presentation materials and board materials.
• Arrange meetings and travel; liaise with bankers and advisors.
• Assist other central services teams and process expense/invoices.

Skills

Executive support

Communication

Multitasking

Discretion

Prioritization

Independent work

Education

College diploma in business administration

Tools

SAP

Job description

We are a wholly owned subsidiary of BWX Technologies focused on providing life cycle management services in the energy and utility sector. We develop innovative solutions for the global electricity and medical industries, helping empower a sustainable future. Trusted by clients worldwide, our employees provide expertise in engineering, testing, and inspection across a wide range of services. With offices worldwide and independent laboratories and testing facilities, we collaborate closely with clients to ensure utility assets perform safely, reliably, and efficiently throughout their entire life cycle.

We take pride in being consistently ranked as one of the best places to work in the energy and utility industry, where purpose and people mean as much as innovation and growth. That’s why we choose only the best and brightest to join us. To keep pace with the expanding energy and utility sector, we have grown from a company of 300 to over 1,000 in only the last few years - and we aren’t looking to slow down. Join our diverse, supportive workplace for a rewarding career in the electricity industry.

Responsibilities

• Providing primary support to senior executives in the office of the CEO & CFO
• Preparation and processing of confidential material related to overall business plans, financial statements, organization changes, executive appointments, etc.
• Composing and processing correspondence
• Coordination and distribution of financial data for review by the Executive Team.
• Preparation of presentation materials
• Assistance in preparation of company's board materials
• Visa administration for staff including liaising with legal counsel
• Communications with bankers, advisors, board members
• Data room management for sale and purchase of companies
• Assisting other central services teams (e.g. finance, business improvements, strategic growth)
• Processing of expense reports, invoices
• Making meeting and travel arrangements

Qualifications

• Requires strong communication skills, both oral and written to act as a liaison with all contacts
• Requires at least 8 years experience working in a corporate environment resulting in familiarity with financial terms and processes
• Up to 8 years administrative experience at the executive level
• Experience working in a confidential capacity and exercising discretion
• SAP experience would be a definite asset
• Ability to prioritize multiple demands with minimal supervision
• Demonstrated initiative and ability to work independently
• Demonstrated ability to multitask, organize and execute
• A willingness to work hard and to meet demanding time schedules.
• This knowledge is considered to be normally acquired through the successful completion of a community college diploma in business administration or equivalent.

This role requires the successful candidate to complete the security clearance process. The security clearance process is conducted in accordance with applicable regulatory requirements of the Canadian Security Intelligence Service (CSIS) and the Canadian Nuclear Safety Commission (CNSC) and may take up to 12 months to complete.

We are strongly committed to diversity, equity and inclusion (DE&I) and welcomes applications from all individuals.

Career Connections Canada Inc. welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates participating in all aspects of the selection process. To request accommodation, please contact Career Connections Canada Inc.