Executive Assistant

Brookfield Asset Management ULC; Toronto; On-site; CAD 65,000 - 85,000; Full time

Job summary

A leading financial services firm in Toronto is seeking an experienced Executive Assistant to support its executive team. The role involves calendar management, travel coordination, and handling confidential communications. Candidates should have at least 5 years of administrative experience and be proficient in Microsoft Office. This is a full-time position offering opportunities for professional growth.

Qualifications

• Minimum 5 years of administrative assistant experience.
• Ability to handle confidential information appropriately.
• Excellent written and verbal communication skills.

Responsibilities

• Calendar management and scheduling for senior executives.
• Travel booking and coordination for senior executives.
• Managing incoming communications (email, telephone, mail).

Skills

Time Management

Microsoft Office Suite

Organizational Skills

Calendar Management

Administrative Experience

Google Suite

Tools

MS Office

Concur

Job description

Location

Brookfield Place - 181 Bay Street

Brookfield Culture

Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative, and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description

Title : Executive Assistant

Location : Toronto

Job Description: Key Accountabilities

We are seeking an Executive Assistant to support members of the Audit executive team, their reports, and the heads of the Compensation and HR Services Teams. The ideal candidate will be a self-starter, detail-oriented, proactive, and professional. Ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, while remaining positive, flexible, resourceful, and efficient, is essential. Demonstrating professionalism and confidentiality is crucial.

Responsibilities include but are not limited to:

1. General Administrative duties:
2. Calendar management and scheduling for senior executives
3. Travel booking and coordination for senior executives
4. Event and project management
5. Advanced presentation and formatting in PowerPoint, including charts, graphs, images, and layout design
6. Advanced Word document formatting, including track changes and comments
7. Managing document preparation for meetings
8. Reviewing, approving, and reconciling vendor invoices
9. Tracking and submitting expense reports
10. Managing incoming communications (email, telephone, mail)
11. Supporting other EA staff during absences or holidays
12. Supporting onboarding of new employees
13. Participating in office operational projects as needed

Candidate Profile:

• Minimum 5 years of administrative assistant experience
• Ability to handle confidential information appropriately
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Experience with Concur is a plus
• Highly organized, proactive, and able to anticipate requests
• Excellent written and verbal communication skills
• Capable of managing multiple priorities efficiently
• Ability to work independently

Key Skills: Time Management, Microsoft Office Suite, Organizational Skills, Calendar Management, Administrative Experience, Google Suite

Employment Type : Full-Time

Experience : 5+ years

Vacancy : 1