Executive Assistant

Safina Consulting Group; Toronto; Remote; CAD 80,000 - 100,000; Part time

Job summary

A consulting firm is seeking a remote Executive Assistant (Part-Time) to manage schedules, maintain Notion databases, and coordinate communications. Ideal candidates should have experience in executive assistance and strong proficiency in Notion, along with excellent communication skills. This role offers flexible hours, requiring proactive and reliable individuals.

Qualifications

• New Grad OR 1-2 years as an Executive / Operations Assistant supporting a founder or small team.
• Proven strength with Notion is a must.
• Comfortable with a website CMS.

Responsibilities

• Manage inbox and draft replies.
• Coordinate billing inquiries.
• Support website updates.

Skills

Notion proficiency

Communication skills

Tech-savvy

Education

1-2 years as an Executive / Operations Assistant

Tools

Google Workspace

Office 365

Basic CRM tools

Job description

Overview

Executive Assistant (Fully Remote, Part-Time)

Responsibilities

• Calendar Management: Scheduling, buffers, time zones, meeting preps.
• Manage inbox: triage, draft replies, and keep threads moving across employees, partners, vendors, and customers.
• Maintain Notion: structure pages / databases, update SOPs, organize tasks, manage permissions.
• Website support: light CMS updates (copy, posts, links), keep info current.
• Outreach: contact inbound / outbound leads to book intros / demos and log details.
• Billing inquiries: Coordinate with customers on invoice confirmations and reminders.
• Coordinate with external partners / vendors / customers / employees on day-to-day ops; track tasks and deadlines.
• Flexible, as-needed availability (variable weekly hours); responsive during ET business hours.

Qualifications

• New Grad OR 1-2 years as an Executive / Operations Assistant supporting a founder or small team.
• Proven strength with Notion is a must (databases, templates, permissions).
• Comfortable with a website CMS.
• Confident communicator for partner / vendor / customer coordination, lead outreach, and invoice follow-ups.
• Tech-savvy and organized: Google Workspace, Office 365, Slack / Zoom, basic CRM or tracking sheets.
• Proactive, discreet, reliable; excellent written tone and follow-through.

Job Details

• Job Type: Part-time
• Pay: $18.00-$25.00 per hour
• Expected hours: 8 – 10 per week
• Work Location: Remote