Executive Assistant

Royal Bank of Canada; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading company is seeking an Executive Assistant to support senior leadership in Toronto. The role involves managing schedules, coordinating executive activities, and maintaining confidentiality in a dynamic work environment. Applicants should possess strong organizational, communication, and problem-solving skills, with a proficient grasp of MS Office tools.

Benefits

Comprehensive compensation including performance bonus

Access to various programs and resources

Collaborative culture

Qualifications

• Experience with calendar management and scheduling.
• Ability to work collaboratively with senior management.
• High proficiency in MS Office and organizational tools.

Responsibilities

• Manage executives' calendars and correspondence.
• Coordinate travel arrangements and onsite events.
• Handle complex administrative tasks in a fast-paced environment.

Skills

Organizational skills

Communication

Time Management

Detail-Oriented

Interpersonal skills

Problem Solving

Education

3 years of Executive or Administrative support experience

Tools

MS Office

Google Suite

Job description

Provides administrative support and coordination activities for a team of people. With extensive knowledge of the job and policies / practices performs a wide range of advanced administrative / operational assignments.

Job Description

What is the Opportunity

As an Executive Assistant you will directly support the Vice President HR Governance & Controls & Vice President Total Rewards Delivery. You will play a critical role to ensure the most effective use of their time and the efficient function of their teams. You will be accountable for managing schedules departmental events and executive correspondence. In addition you will : liaise with RBC leadership and business partners on their behalf; follow-up on action items; maintain calendars; coordinate travel arrangements; prepare correspondence and other presentation materials; support premises management and logistics; and prepare / act as a pre-verification officer for department expense reports.

What will you do

• Provide executive administrative assistance for the executives maintaining a high degree of confidentiality and accuracy within a fast-paced deadline driven environment.
• Assist as the primary liaison for the executives with senior internal and external stakeholders.
• Coordinate and maintain the executives correspondence calendar and reporting responding and prioritizing as appropriate.
• Proactively manage travel arrangements / itinerary; ensuring seamless travel and efficient use of budgeting and resources.
• Provide support in the planning and development of internal and external meetings or events activities and key initiatives such as roundtable sessions.
• Manage the executives records and business expenses and ensure invoices and bills are promptly paid; prepare and approve expenses according to delegated authorities.
• Coordinate logistics and organization of conferences / meetings for their teams. Develop agendas materials and routines including action items and follow-ups. Provide post-event support as needed.
• Coordinate arrangements for employee changes and onboarding plans for new hires including equipment and premises requirements and ensuring adherence policies and procedures.

What do you need to succeed

Must-have :

• Superior organizational skills specifically around calendar management scheduling ability to organize plan and schedule activities.
• Strong interpersonal relationship skills in working effectively with various levels of staff including senior management and executives; ability to work as a team member.
• Sound judgement in decision making; strong problem solving skills and resourceful in working with others and representing the offices of the executives.
• Anticipate the needs of the executives and flag questions or opportunities before issues arise.
• Demonstrate initiative positive and helpful attitude when dealing with others in a professional manner.
• High proficiency in MS Office (Word PowerPoint Excel Outlook); Intranet and Internet navigating and research skills.

Nice-to-have :

• 3 years of Executive or Administrative support experience supporting senior leadership.
• Related experience within a matrixed corporate environment.
• Large event planning and execution experience
• Familiarity with HR

Whats in it for you

We thrive on the challenge to be our best progressive thinking to keep growing and working together to deliver trusted advice and programs to help our employees succeed. We care about each other reaching our potential making a difference to our communities and achieving success that is mutual.

• Opportunity to be a valuable member of three critical HR teams.
• Comprehensive compensation including performance bonus vacation and health benefits.
• Significant exposure to stakeholders across RBC.
• Interesting complex work that makes a difference in peoples lives.
• A collaborative culture that recognizes innovative ideas.
• Exposure to and development in HR disciplines
• Access to various programs resources and technology.

Job Skills

Communication Data Entry Detail-Oriented Email Services Office Administration Presentation Software Spreadsheet Software Teamwork Time Management Word Processing Software

Additional Job Details

Address :

ROYAL BANK PLAZA 200 BAY ST : TORONTO

City : TORONTO

Country : Canada

Work hours / week : 37.5

Employment Type : Full time

Platform :

HUMAN RESOURCES & BMCC

Job Type : Regular

Posted Date :

Application Deadline :

Note : Applications will be accepted until 11 : 59 PM on the day prior to the application deadline date above

I nclusion and Equal Opportunity Employment

At RBC we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best effectively collaborate drive innovation and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect belonging and opportunity for all.

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Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Experience : years

Vacancy : 1

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