Executive Assistant

Canadian National Inc.; Toronto; Hybrid; CAD 59,000 - 78,000; Full time

Benefits offered by this job

ESIP

Pension

Benefits

RRB

Other perks

Job summary

Canadian National Inc. is seeking an Administrative Associate to provide essential support to a busy group. You will coordinate travel, meetings, deliveries and mail while maintaining inventories and handling payable accounts.

The role requires 2–3 years in a fast-paced setting, a GED or diploma, and proficiency in MS Office and SAP. Hybrid work is available with standard hours and 10% travel involvement.

Qualifications

• 2 to 3 years of experience in a fast-paced autonomous environment.
• College or Business Diploma or equivalent experience will be considered an asset.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and SAP is preferred.

Responsibilities

• Accounts Payable: review and reconcile invoices, manage crew expenses and related payments.
• Administrative Support: travel, expenses, policy adherence, meeting coordination, report preparation.

Skills

Administrative skills

Microsoft Office

Education

Secondary School Diploma or GED

College or Business Diploma

Tools

SAP

Job description

Please note that the language you select on this site will be the primary language used for all future communications regarding your application.

Posting Start Date: 10/2/26

Posting End Date: 16/01/2026

Qualified Rate: $59400 - 78000

Please note that new hires in this role may be paid a lower hourly rate during their qualifying period. In addition, CN employees are also eligible to an employee share investment plan (ESIP), Pension, Benefits, Railroad Retirement Benefits (RRB) and other perks.

At CN, the careers we offer are meaningful because the work that we do matters. Every day, our team of dedicated railroaders power the North American economy from coast-to-coast-to-coast, with an unwavering commitment to safety and service excellence.

If you enjoy hands-on tasks, working outdoors, and have a safety-first mindset, a career in railway operations might be right for you. With fresh challenges, paid training, and a host of great benefits - a career at CN means work that makes a true difference in the lives of people.

Job Summary

The incumbent is responsible for providing administrative support to their assigned group. The role coordinates travel arrangements, meetings, events, inbound and outbound deliveries, as well as mail. Moreover, the incumbent maintains various inventories and handles all payable accounts.

Main Responsibilities

Accounts Payable

• Review and reconciliate all invoices for the group
• Handle all payables including crew accommodation and transportation, heritage waste, pest control, cable, internet, courier, potable water, derailment security, and Hallcon taxi
• Review and reconciliate PCard and Corporate Travel Account (CTA) transactions
• Review and approve crew expenses

Administrative Support

• Provide administrative support to the group (e.g., travel, expenses, Service Manager questions, policy adherence, report preparation)
• Organize meetings and group events
• Handle file uploads to E-records

Office Duties

• Handle inventory management including tablets, radios, office supplies, Personal Protective Equipment (PPE) and vehicle
• Act as the vendor contact for supplies, including Acklands vending machine
• Arrange crew transportation and accommodations for shortages, relocations, and new hire employees
• Coordinate all inbound and outbound deliveries via Courier
• Coordinate all inbound and outbound Mail items via FedEx

Safety

• Participate in regional safety initiatives including DEKRA by aiding the group
• Prepare reports for the General Manager (GM)
• Coordinate safety meetings or events

Working Conditions

The role has standard working conditions in an office environment with a regular workweek from Monday to Friday and is eligible to participate in CN's hybrid work model. The role involves managing priorities and delivering work within established timelines, with support from the team to ensure sustainable and effective workload management. The role requires minimal travel (10%) across the assigned group.

Experience

Administration

• Between 2 to 3 years of experience working in a fast-paced autonomous environment
• Candidates with an equivalent combination of education, training, and experience will be considered

Education/Certification/Designation

• Secondary School Diploma or General Education Diploma (GED)
• College or Business Diploma*
• Candidates with equivalent practical experience, education, or training will be considered

• Secondary School Diploma or General Education Diploma (GED)
• College or Business Diploma*
• Candidates with equivalent practical experience, education, or training will be considered

*Any requirement marked with (*) will be considered an asset (not mandatory).

• We Care About Each Other
• We Strive for Excellence
• We Succeed Together
• Coordination
• Support
• Influence
• Build trust

Technical Skills/Knowledge

• Knowledge of administrative techniques
• Proficiency in Microsoft Office (Word, Excel, Lotus Notes, PowerPoint) and Systems, Applications and Products (SAP)*

• Knowledge of administrative techniques
• Proficiency in Microsoft Office (Word, Excel, Lotus Notes, PowerPoint) and Systems, Applications and Products (SAP)*

*Any requirement marked with (*) will be considered an asset (not mandatory).

Additional Information (If Any)

About CN

CN is a premium railroad that sustainably generates value for our customers, shareholders, employees, and stakeholders with an unwavering commitment to safety and service. Essential to the economy, to the customers, and to the communities it serves, CN safely transports more than 300 million tons of natural resources, manufactured products, and finished goods throughout North America every year. CN's network connects Canada’s Eastern and Western coasts with the U.S. South through an 18,800-mile rail network. CN and its affiliates have been contributing to community prosperity and sustainable trade since 1919. CN powers the North American economy and is committed to programs supporting social responsibility and environmental stewardship.

At CN, we are dedicated to building North America's safest, most inclusive and sustainable railroad, which includes reflecting the communities in which we operate. Research shows that candidates often don't apply unless they feel they fit the job posting at 100%. To all potential applicants, even if you don't meet every job requirement listed in a posting, we still encourage you to apply. If you require an accommodation for the recruitment process (including alternate formats of materials, accessible meeting rooms or other accommodations), please get in touch with our team at [e-mail].

As an equal opportunity employer, qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, and other protected status as required by applicable law.

Please monitor your email on a regular basis as communication to applicants is done via email.