Executive Assistant

Jule; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A sustainable energy company seeks an Executive Assistant to support its CEO and President. This role involves managing calendars, overseeing invoicing, arranging travel, and ensuring clear communication with stakeholders. Ideal candidates will have a Bachelor's degree, 2-3 years' experience, and exceptional organizational skills. Join our mission-driven team to drive sustainable energy solutions.

Benefits

Benefits package

Opportunities for growth

Mission-driven team environment

Qualifications

• 2-3 years of experience as an Executive Assistant or similar role.
• Proven experience with invoicing and financial processes.
• Full driver’s license and ability to travel locally.

Responsibilities

• Provide comprehensive support to the CEO and President.
• Manage calendars, schedule meetings, and handle correspondence.
• Organize travel arrangements and itineraries for executives.

Skills

Organizational skills

Time-management skills

Communication skills

Proficiency in Microsoft Office

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Job Title: Executive Assistant

Reporting: CEO & President

Location: 450 Midwest Road, Scarborough, ON

Company: Jule Power

About Jule Power

Jule Power is revolutionizing the EV charging and energy storage industry with cutting-edge technology and innovative solutions. As a leader in sustainable energy, we are committed to driving change and building a greener future.

Position Overview

We are seeking a dynamic and highly organized Executive Assistant to support our CEO and President in a fast-paced and ever-evolving environment. This role is ideal for a proactive individual with exceptional multitasking skills and a strong attention to detail, who thrives in a high-pressure environment and is eager to contribute to the success of our leadership team.

Key Responsibilities

• Administrative Support: Provide comprehensive support to the CEO and President, including managing calendars, scheduling meetings, and handling correspondence.
• Invoicing & Reporting: Oversee invoice processing, expense tracking, and financial documentation to ensure timely and accurate submissions.
• Meeting Management: Prepare agendas, take detailed meeting minutes, and follow up on action items.
• Errands & Logistics: Perform ad hoc errands as needed, requiring a valid full driver’s license and access to a vehicle.
• Coordination: Organize travel arrangements, accommodation, and itineraries for executives.
• Communication: Act as a liaison between executives and internal/external stakeholders, ensuring clear and professional communication.
• Documentation: Maintain organized records and assist in preparing reports, presentations, and other business documents.
• Special Projects: Support various projects and initiatives as assigned by the CEO and President.
  
  

Qualifications

• Bachelor’s degree in Business Administration or a related field preferred.
• 2-3 years of experience as an Executive Assistant or similar role.
• Proven experience with invoicing, financial processes, and meeting minutes.
• Strong organizational and time-management skills, with an ability to prioritize effectively.
• Exceptional written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
• Full driver’s license and ability to travel locally as needed.
• Adaptability to thrive in a fast-paced, high-pressure environment.
  
  

What We Offer

• Benefits package.
• Opportunities for growth and professional development.
• A chance to be part of a mission-driven team shaping the future of sustainable energy.
  
  

How To Apply

Please submit your resume and cover letter detailing your relevant experience and why you are the ideal candidate for this role.

Department: Operations

This is a full time position