Executive Assistant

International Financial Group; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A top bank in Canada is looking for an Executive Assistant for a 3-month renewable contract in their Toronto office. The role entails proactive calendar management for VPs, coordination of meetings, and handling travel arrangements. Ideal candidates should have over 5 years of relevant experience and proficiency with Workday.

Qualifications

• 5+ years' experience managing multiple VP calendars simultaneously.
• Experience with Workday is required.

Responsibilities

• Manage VP calendars to schedule meetings and avoid conflicts.
• Handle VP expense reporting and travel arrangements.
• Maintain shared calendars with updated absence information.

Skills

Calendar Management

Workday

Communication

Job description

Our client, a top bank in Canada is looking to hire an Executive Assistant with a contract of 3 month which is renewable. This role 2-3 days a week in the office for their Toronto office.

• Proactively manage VP calendars to schedule meetings, avoid conflicts, and group meetings efficiently, considering travel and in-office opportunities.
• Respond to meeting requests within one business day, book meetings within 1-2 days, and track attendance or agenda updates.
• Review upcoming meetings to identify required preparations, confirm attendee availability, and highlight logistical details.
• Handle VP expense reporting and travel arrangements, including booking accommodations and transportation aligned with the VP's schedule.
• Maintain shared calendars with updated travel and absence information for the VP and management team.
• Coordinate with team members to ensure timely submission of materials, documents, and agendas for VP review and input.
• Follow up with relevant parties to meet deadlines for required documentation and ensure accuracy.
• Notify the VP of critical dates, significant changes, or agenda items requiring attention.
• Maintain effective communication with the team to support seamless operations and coordination for all tasks and events.

Must have skills :

• 5+ years' experience managing multiple VP calendars simultaneously
• Workday experience.

Nice to have skills :

• CIBC experience is strong nice to have
• COUPA experience is also a strong nice to have