Executive Assistant

NPI Northland Power; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leader in energy solutions in Toronto is seeking an Executive Assistant to support the CFO. This role involves managing schedules, coordinating meetings, and handling confidential information. The ideal candidate is organized, a strong communicator, and has experience in executive support. Benefits include competitive health plans, wellness resources, and additional days off.

Benefits

Competitive RRSP matching

Extended health, dental, and vision benefits

Birthday off

Wellness Program access

Qualifications

• Proven experience as an executive assistant or in a similar administrative role.
• Strong organizational communication and interpersonal skills.
• High level of discretion and professionalism.

Responsibilities

• Manage and prioritize the CFO's calendar, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate meetings including agenda preparation, logistics, and minutes.

Skills

Time Management

Organizational skills

Microsoft Office

Calendar Management

Interpersonal Skills

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Google Suite

Job description

Who We Are :

At Northland were enablers of change united by our journey to transform the energy sector into the foundation for a sustainable future.

Since our inception weve been early movers in the energy industry adopting new initiatives that pave the way for communities across the globe and helping forge their path towards a carbon-neutral landscape.

Were a different kind of independent power producer. As developers owners and operators who are at the forefront of the energy transition were uniquely positioned to leave a lasting impact in the regions where we operate. Weve expanded our business across Canada the United States Latin America Europe and Asia to become a global leader all by bringing together industry experts to find solutions with an entrepreneurial mindset.

While our work powers communities across the globe Northland is powered by our people.

As Executive Assistant you will report directly to the CFO to provide high-level administrative support ensuring efficient operation of the finance office. This role involves managing schedules coordinating meetings handling confidential information preparing reports and serving as a liaison between the CFO and internal / external stakeholders.

This role will be based in our Toronto Head Office. Additionally this role will be 4 days in office per week with one flexible day available for employees to work from home.

Key Responsibilities :

• Manage and prioritize the CFOs calendar appointments and travel arrangements.
• Prepare and edit correspondence reports presentations and other documents.
• Coordinate meetings including agenda preparation logistics and minutes.
• Handle confidential financial and business information with discretion.
• Support strategic initiatives and special projects as directed by the CFO.
• Liaise with senior executives board members and external partners.
• Provide ad hoc reception relief.
• Work closely with the Corporate Services team to ensure process efficiencies and communication are shared.
• Assisting with planning and organizing internal events (e.g. town halls coffee hours company celebrations).
• Setting up event spaces coordinating seating equipment and decorations as needed.
• Providing logistical support during events including managing RSVPs and coordinating with IT on setting up audiovisual equipment (corporate events only.

Who You Are :

Methodical and organized : You naturally work in a methodical way and relish the opportunity to add structure and order to your work. This will help with the competing priorities you will be managing.

Collaborative : You build relationships seamlessly and enjoy working as a team player to get things done.

Independent : You are an independent thinker and naturally set your own timescales and milestones to ensure you meet your objectives.

A strong communicator : You have the ability to communicate effectively with a diverse set of internal and external stakeholders. Your communication style ensures interactions with counterparties are conducted with clarity and professionalism.

Qualifications :

Proven experience as an executive assistant or in a similar administrative role.

Strong organizational communication and interpersonal skills.

High level of discretion and professionalism.

Proficiency in Microsoft Office Suite and calendar management tools.

Bachelors degree or equivalent experience preferred.

Whats In It for You :

Our employees are the driving force behind our achievements. We are unwavering in our commitment to not only recognise your contributions but also to empower you to excel in every aspect of your life. Heres a glimpse of why Northland is the place where youll truly thrive :

Thoughtful benefits A competitive RRSP matching scheme of 8%; extended health dental and vision benefits for yourself and your immediate family from day one; paid parental leave; Accident and Life Insurance and disability benefits are just a few of the benefits youll be able to access.

Wellbeing first Staying true to our taking care of ourselves and each other value you will have access to our global Wellness Program and Employee Assistance Program including access to mental health resources.

Floating days and Birthdays off As part of our commitment to promoting a healthy work-life balance you will get your birthday off so you can celebrate however you choose! You will also receive three additional days off annually to observe any other events that are important to you.

We hire talented and passionate people from different backgrounds. If youre excited about a role but your past experience doesnt align perfectly with this job description we still encourage you to apply. Learn more about our diversity inclusion and belonging commitments .

Disclaimer

This document is a guide. The duties responsibilities and requirements of the jobs as described herein are not inclusive and are subject to change.

Northland Power is an equal opportunity employer and we are committed to creating a fair inclusive and accessible environment. As part of our commitment we work to ensure our application process is accessible to all candidates. If you require special assistance or accommodation during the hiring process please notify a member of the HR Department.

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Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full-Time

Experience : years

Vacancy : 1