Executive Assistant

Kelly Services; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A staffing and recruitment company located in downtown Toronto is seeking a highly skilled Executive Assistant. The role involves managing calendars, making travel arrangements, and providing various administrative support. Ideal candidates must excel in Microsoft Office programs and possess strong communication skills. The position starts on a contract basis with a pay rate of $33.00 per hour, with the potential to become permanent with benefits.

Benefits

Potential for permanent position with benefits

Pay rate of $33.00 per hour

Dynamic work environment

Qualifications

• Exceptional communication skills required.
• Strong proficiency in Microsoft Office programs is necessary.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Manage multiple calendars and schedule appointments.
• Make travel arrangements including itineraries.
• Assist with administrative tasks to support team operations.

Skills

Microsoft Office Suite proficiency

Organizational skills

Communication skills

Multi-tasking abilities

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Planner Tasks

Job description

Kelly’s customer, located in downtown Toronto, ON, are seeking a highly skilled Executive Assistant with excellent administrative, organizational, and computer skills to support their finance team. The ideal candidate is proficient in Microsoft Office programs, including Outlook (calendar and contacts), Word, Excel, and PowerPoint, and has familiarity with Microsoft Teams and Planner Tasks. This role requires exceptional communication skills, the ability to work independently, and strong multi-tasking abilities.

Responsibilities:

• Manage multiple calendars, scheduling meetings, and coordinating appointments.
• Make travel arrangements, including itineraries and bookings.
• Assist with various administrative tasks to support team operations and transitional projects.
• Prepare presentations, documents, and reports on Microsoft Office programs.
• Collaborate with team members to ensure smooth office operations and provide support as needed.
• Maintain confidentiality and handle sensitive information with discretion.

Requirements:

• Strong proficiency in Microsoft Office Suite: Outlook, Word, Excel, PowerPoint.
• Knowledge of Microsoft Teams and Planner Tasks is highly desirable.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work quickly, independently, and manage multiple priorities.
• Team-oriented mindset with flexibility to assist with varied administrative tasks.

Perks

• Contract basis through to May, with the potential to become permanent with benefits
• Pay rate while on contract ranges from $33.00 per hour
• Work in a dynamic work environment

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodation for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.