Executive Assistant

BDO; Toronto; On-site; CAD 53,000 - 88,000; Full time

Job summary

BDO Canada LLP in Toronto is seeking an Executive Assistant to support partners and senior managers within the Advisory practice. The role involves coordinating projects, managing calendars, travel, and billing, and preparing client materials with high accuracy.

The ideal candidate has 3+ years in an EA role, strong writing and presentation skills, and proficiency in Microsoft Office. Prior experience at a professional services firm is a plus in a fast-paced environment.

Qualifications

• You have three + years of working experience in an executive assistant role or similar role.
• You have experience supporting planning, coordination, monitoring, and successful delivery of projects and initiatives.
• You have strong experience drafting professional documents with excellent writing and presentation skills.
• Experience at a professional services firm is an asset.
• You are proficient with Microsoft Word, Excel, and Outlook.

Responsibilities

• Support Advisory partners and senior managers in achieving goals and objectives.
• Lead project streams and coordinate with leadership on milestones, budgets, and risks.
• Prepare and distribute project materials and meeting minutes.
• Organize meetings, travel, calendars, and monthly billing.
• Assist with client proposals and presentations.
• Draft talking points and ensure leaders are prepared for events.
• Act as a liaison between leaders and the firm’s teams, managing communications.
• Handle client information requests and follow-ups.

Skills

Executive support

Project coordination

MS Office

Education

Office Administration diploma

Tools

MS Teams

Job description

Putting people first, every day

BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth.

Your Opportunity

BDO Canada LLP is looking for a Executive Assistant in our Toronto location. This is a replacement role and presents an excellent opportunity to contribute to a well-established practice within a collaborative and client-focused environment. The following provides an overview of the opportunity

Key Accountabilities and Responsibilities

• Supporting BDO Advisory partners and senior managers in achieving operational goals and implementing objectives
• Assist in leading strategic group initiative project streams to support development of corporate vision
• Soliciting input from and coordinating with firm leadership to plan, track, monitor, and follow the progress of projects, action items, risks and business strategies that emanate from the partner and their team
• Preparing and distributing project materials
• Organizing and attending project team meetings as well as taking meeting minutes
• Preparing reports for leadership on project status and keeping leadership informed of project direction, including achievement against project milestones, resourcing, budget, expenditures, revenue etc.
• Undertaking administrative tasks for assigned Partners and Senior Managers within the Advisory Practice, including scheduling& organizing meetings, travel arrangements, managing calendars, monthly billing, and preparing reports as required
• Assisting with the preparation of client proposals and presentations
• Drafting talking points on an array of topics as required, and ensure that the partner/leader is prepared and in possession of information and materials required for meetings and other scheduled events
• Acting as a representative and ambassador for the accountable partners and other leaders, facilitating communication and working independently with the firm's leadership team as required
• Client interaction to support information requests and follow-ups
• Assisting with partner expense reports
• Proactively anticipating the needs of the partners and other leaders, and ensuring accuracy, coordination, and prioritization/optimization of leader's time
• Ensure leaders are working on the most important items for the practice
• Help complete priority items for the leadership team to an appropriate level of quality
• Performing other duties as assigned

How do we define success for your role?

• You demonstrate BDO's core values through all aspects of your work: Integrity, Respect and Collaboration
• You understand your client's industry, challenges, and opportunities; client describe you as positive, professional, and delivering high-quality work
• You identify, recommend, and are focused on effective service delivery to your clients
• You share in an inclusive and engaging work environment that develops, retains& attracts talent
• You actively participate in the adoption of digital tools and strategies to drive an innovative workplace
• You grow your expertise through learning and professional development

Your Experience and Education

• You have three + years of working experience in an executive assistant role or similar role; an Office Administration diploma or other relevant education is an asset
• You have experience supporting planning, coordination, monitoring, and successful delivery of projects and initiatives, including maintaining schedules and documentation, coordinating stakeholders, and tracking progress and action items
• You have strong experience drafting various types of professional documents/content leveraging your exceptional writing, grammar, and visual presentation skills
• Prior working experience at a professional services firm an asset
• You have excellent knowledge of Microsoft Office computer programs (Word, Excel, and Outlook)
• You have the ability to work in a fast-paced and rapidly growing& changing environment
• You have the ability to prioritize workload and the flexibility to manage multiple tasks
• You are able to work quickly and take on more responsibilities over time
• You have strong problem solving, analytical, and communication skills both written and oral
• You value teamwork, client service, and quality in detailed work
• Experience with MS Teams would be an asset

The expected range of compensation for this role

The expected range of compensation for this role is $53,000 - $88,000 annually.

Why BDO?

Our people-first approach to talent has earned us a spot among Canada's Top 100 Employers for 2026 . This recognition is a milestone we're thrilled to add to our collection of awards for both experienced and student talent experiences.

At BDO, our people experience is guided by three core pillars- Do work with genuine care, Do what matters with purpose, and Do what's next - shaping how w