Executive Assistant

BDO Canada LLP; Vancouver; Hybrid; CAD 53,000 - 88,000; Full time

Benefits offered by this job

Competitive pay and benefits

Benefits from day one

Flexible personal time off

Job summary

BDO Canada LLP in Vancouver is seeking an experienced Executive Assistant to support Advisory partners and senior managers, coordinating projects, managing calendars, and preparing client proposals and presentations.

You will organize meetings, track milestones, and assist with travel arrangements and monthly billing while maintaining high-quality documents and effective communication across teams in a fast-growing firm.

Qualifications

• 3+ years in an executive assistant role or similar.
• Experience coordinating projects, maintaining schedules, tracking progress.
• Strong writing, grammar, and visual presentation skills.
• Experience at a professional services firm is an asset.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Ability to work in a fast-paced, growing environment.
• Ability to prioritize workload and manage multiple tasks.
• Strong problem solving, analytical, and communication skills.
• Teamwork, client service, and quality in detailed work.
• MS Teams experience would be an asset.

Responsibilities

• Support Advisory partners and senior managers in achieving operational goals and implementing objectives.
• Lead strategic group initiative project streams to support development of corporate vision.
• Coordinate with firm leadership to plan, track, monitor, and follow progress of projects, action items, risks and strategies.
• Prepare and distribute project materials.
• Organize and attend project team meetings and take meeting minutes.
• Prepare reports for leadership on project status, milestones, resourcing, budget, expenditures, revenue, etc.
• Assist with partner/senior manager admin tasks: scheduling, travel, calendars, billing, reports.
• Assist with client proposals and presentations.

Skills

Executive support

Project coordination

Professional writing

Communication skills

Team collaboration

MS Teams

Analytical skills

Fast-paced environment

Education

Office Administration diploma

Tools

Microsoft Word

Excel

Outlook

Job description

Key Accountabilities and Responsibilities

• Supporting BDO Advisory partners and senior managers in achieving operational goals and implementing objectives
• Assist in leading strategic group initiative project streams to support development of corporate vision
• Soliciting input from and coordinating with firm leadership to plan, track, monitor, and follow the progress of projects, action items, risks and business strategies that emanate from the partner and their team
• Preparing and distributing project materials
• Organizing and attending project team meetings as well as taking meeting minutes
• Preparing reports for leadership on project status and keeping leadership informed of project direction, including achievement against project milestones, resourcing, budget, expenditures, revenue etc.
• Undertaking administrative tasks for assigned Partners and Senior Managers within the Advisory Practice, including scheduling & organizing meetings, travel arrangements, managing calendars, monthly billing, and preparing reports as required
• Assisting with the preparation of client proposals and presentations
• Drafting talking points on an array of topics as required, and ensure that the partner/leader is prepared and in possession of information and materials required for meetings and other scheduled events
• Acting as a representative and ambassador for the accountable partners and other leaders, facilitating communication and working independently with the firm’s leadership team as required
• Client interaction to support information requests and follow-ups
• Assisting with partner expense reports
• Proactively anticipating the needs of the partners and other leaders, and ensuring accuracy, coordination, and prioritization/optimization of leader’s time
• Ensure leaders are working on the most important items for the practice
• Help complete priority items for the leadership team to an appropriate level of quality
• Performing other duties as assigned

How do we define success for your role?

You demonstrate BDO's core values through all aspects of your work: Integrity, Respect and Collaboration

You understand your client’s industry, challenges, and opportunities; client describe you as positive, professional, and delivering high-quality work

You identify, recommend, and are focused on effective service delivery to your clients

You share in an inclusive and engaging work environment that develops, retains & attracts talent

You actively participate in the adoption of digital tools and strategies to drive an innovative workplace

You grow your expertise through learning and professional development

Your Experience and Education

• You have three + years of working experience in an executive assistant role or similar role; an Office Administration diploma or other relevant education is an asset
• You have experience supporting planning, coordination, monitoring, and successful delivery of projects and initiatives, including maintaining schedules and documentation, coordinating stakeholders, and tracking progress and action items
• You have strong experience drafting various types of professional documents/content leveraging your exceptional writing, grammar, and visual presentation skills
• Prior working experience at a professional services firm an asset
• You have excellent knowledge of Microsoft Office computer programs (Word, Excel, and Outlook)
• You have the ability to work in a fast-paced and rapidly growing & changing environment
• You have the ability to prioritize workload and the flexibility to manage multiple tasks
• You are able to work quickly and take on more responsibilities over time
• You have strong problem solving, analytical, and communication skills both written and oral
• You value teamwork, client service, and quality in detailed work
• Experience with MS Teams would be an asset

Salary

The expected range of compensation for this role is $53,000 - $88,000 annually.

Why BDO?

Our people-first approach to talent has earned us a spot among Canada’s Top 100 Employers for 2026. This recognition is a milestone we’re thrilled to add to our collection of awards for both experienced and student talent experiences.

At BDO, our people experience is guided by three core pillars—Do work with genuine care, Do what matters with purpose, and Do what’s next - shaping how we support our people, serve our clients, and grow together.

Our firm is committed to providing an environment where you can be successful in the following ways:

• We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada.
• We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development.
• We support your achievement of personal goals outside of the office and making an impact on your community.
• We foster a collaborative, inclusive environment where your ideas are valued, and you can do your best work with genuine care and purpose
• We encourage innovation and forward thinking, empowering you to embrace what’s next and help shape the future of our firm
• Giving back adds up: Where company meets community. BDO is actively involved in our communities by supporting local charity initiatives. We support staff with local and national events where you will be given the opportunity to contribute to your community.

Total rewards that matter

• We pay for performance with competitive total cash compensation that recognizes and rewards your contribution.
• We provide comprehensive benefits from day one, and a flexible personal time off policy.
• We’re committed to supporting your overall wellbeing and provide reimbursement for wellness initiatives that fit your lifestyle.

Everyone counts

We are committed to creating a workplace where employees can participate fully, contribute meaningfully and succeed without barriers.

We are dedicated to fostering a workplace defined by respect, fairness, and a true sense of belonging for everyone.

We recognize and celebrate the unique experiences, identities, and perspectives that each of us bring – and that these experiences strengthen how we work together.

Our commitment extends to ensuring that our application process is both inclusive and accessible. If you require accommodation to complete the application process, please contact us.

Culture and People

When it comes to our people, we believe in helping you unlock possibilities, build your passions, and grow your competitive edge. From our expansive client base to growing talent pool, our people are the core of BDO. Our multi-award winning talent experience continues to make us proud. Our culture is open and collaborative. We foster inclusive ways to thinking and celebrate diversity among all contributors. We respect each other, do all things with integrity, and support our people to be their most authentic selves.

Flexibility

All BDO personnel are expected to spend some of their time working in the office, at the client site, and virtually unless accommodations or alternative work arrangements are in place. Our model is a blended approach designed to support the flexible needs of our people, the firm and our clients. It’s about creating work experiences that meet everyone’s needs and providing flexibility to adjust when, where and how we work to meet the expectations of our role.

Code of Conduct

Our Code of Conduct sets clear standards for how we conduct business. It reflects our shared values and commitments and includes guiding principles to help us make ethical decisions and maintain trust with each other, our clients, and the public.

BDO may use artificial intelligence enabled tools to support certain aspects of the recruitment process. While these tools assist our teams, our use of AI does not replace human decision making, and all employment-related outcomes are made by BDO personnel.

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