Executive Assistant

Alvarez & Marsal; Toronto; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

A global consulting firm is seeking an Executive Assistant in Toronto to support practice professionals. The role involves managing schedules, travel arrangements, and office logistics while displaying strong organizational and communication skills. The ideal candidate possesses over 2 years of relevant experience and excels in a hybrid work environment, contributing to a collaborative team focused on excellence.

Qualifications

• 2+ years of Executive Assistant / Administrative Assistant experience is required.
• Ability to handle tight deadlines and manage competing priorities.
• Excellent verbal and written communication skills.

Responsibilities

• Plan and manage travel arrangements, process expense reports.
• Manage multiple Outlook calendars for leaders with tight schedules.
• Greet and escort visitors to meetings and process mail and packages.

Skills

Customer service

Interpersonal skills

Problem-solving

Organizational skills

Attention to detail

Education

2+ years of Executive Assistant experience

Tools

Microsoft Office Outlook

Microsoft Office Word

Microsoft Office Excel

Microsoft Office PowerPoint

Concur

Salesforce

Job description

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About A&M

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

Description

About A&M

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

The Team :

Established in 2005, the A&M Global Transaction Advisory Group (“TAG”) is comprised of former Big Four CPAs who provide private equity, sovereign wealth, family office and corporate clients buy side and sell side financial accounting due diligence. TAG professionals actively engage in assessing a target’s quality of earnings, analyzing cash flows, reviewing working capital, identifying key business drivers, reviewing forecasts, and conducting comprehensive discussions with management and their advisors. TAG professionals routinely team with the firm’s operational, tax, commercial, information technology and other industry and functional experts to deliver a truly integrated solution to clients engaging in carve-out, divestiture, merger integration and / or capital market transactions.

A&M TAG is looking to hire an Executive Assistant in Toronto that will support the practice professionals. This position requires a hybrid schedule of 3-4 days in-office per week.

How You Will Contribute

• Plan and manage travel arrangements, process expense reports and submit time sheets for multiple leaders
• Manage multiple Outlook calendars for leaders with tight schedules. Negotiate time on calendars and reschedule appointments as scheduling conflicts occur
• Greet and escort visitors to meetings; arrange for visitor access to the building through security.
• Process incoming and outgoing domestic and international mail and packages, including same-day courier service
• Assist with the onboarding process for new hires
• Responsible for conference room management, meeting and event planning
• Data entry and formatting assistance with weekly staff schedule
• Print & bind internal presentations & documents
• Work with offsite IT support on behalf of executives
• Cooperate with other internal staff in TAG to ensure adequate coverage during vacations
• Will be responsible for additional duties as necessary

Qualifications

• 2+ years of Executive Assistant / Administrative Assistant experience
• Ability to handle tight deadlines and manage competing priorities
• Ability to work independently with low supervision
• Outstanding customer service and interpersonal skills
• Ability to effectively interact with senior leadership
• Excellent verbal and written communication skills
• Excellent computer and calendaring skills to include a working knowledge of Microsoft Office Outlook, Word, Excel and PowerPoint
• Organized and detail orientated with excellent follow through
• Strong problem-solving skills
• Working knowledge of Concur and Salesforce a plus

Your journey at A&M

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.

We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals.

A&M is committed to providing an accessible recruitment process that meets our obligations under the Ontario Human Rights Code , the Accessibility for Ontarians with Disabilities Act, 2005 and any other applicable legislation. We strive to maintain a strong and dynamic workforce that fosters respect and inclusivity for applicants of all abilities. Should you have any accessibility need(s) and / or require accommodation during the recruitment process, please notify Human Resources at [e-mail] and we would be pleased to assist you.

Inclusive Diversity

A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Equal Opportunity Employer

It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here.

Unsolicited Resumes from Third-Party Recruiters

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

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