Executive Assistant

Medavie Health NL Inc.; San Juan de Terranova; On-site; CAD 45,000 - 51,000; Full time

Benefits offered by this job

Performance-based incentive programs

Job summary

Medavie Health NL Inc. in Newfoundland and Labrador is seeking an Executive Assistant to support the Senior Management Team and report directly to the Chief Operating Officer.

You will manage calendars, coordinate meetings, arrange travel, and respond to routine inquiries while handling confidential information with discretion. The role requires a college degree in office administration or equivalent, 3–5 years of senior administrative experience, and proficiency with Word, Excel and PowerPoint.

Qualifications

• College degree in office administration or equivalent.
• 3–5 years of relevant experience in a senior administrative role.
• Experience in a multi-company environment is a plus.
• Proficient with Microsoft Word, Excel, and PowerPoint.
• Excellent judgement, confidentiality, and ability to meet deadlines.

Responsibilities

• Prepare and edit various types of correspondence including presentations, confidential reports, memos, and minutes.
• Compile, track, and administer monthly expense reports.
• Coordinate meetings and appointments.
• Prepare monthly reports.
• Act as first point of contact for the Chief Operating Officer.

Skills

Executive support

Time management

Discretion confidentiality

Independent work

Communication

Education

College degree in office administration

Tools

Microsoft Word

Excel

PowerPoint

Job description

Position Type: Temporary - Temporaire

Closing date: 2026-10-08

Full careers. Full lives.

Join the Medavie Health NL Team. Are you looking for a fulfilling career that makes a meaningful impact on your life, and the lives of others? As the provider of emergency medical services and medical communications operations across Newfoundland and Labrador, Medavie Health NL (MHNL) is proud to offer career opportunities for professionals who share our strong commitment to delivering healthcare to communities throughout Newfoundland and Labrador. If you're a passionate professional seeking a unique and meaningful career, MHNL is your destination. Join our team and achieve your full potential in a supportive and dynamic environment.

Role Overview

In this “go to” role, you will be part of a team providing support to our Senior Management Team while reporting directly to our Chief Operating Office. The Executive Assistant will play an important role in managing the multiple and complex relationships between the corporate office, management, and outside stakeholders, including the management of confidential and sensitive information. You will provide administrative support by managing the logistics of calendars, schedules, organizing meetings, travel arrangements and responding to incoming routine correspondence, inquiries, and phone calls. In addition, you will collaborate with other Executive and Corporate support resources and stakeholders and administer committee responsibilities including the preparation and coordination of documentation for these meetings.

Key Responsibilities

• Prepare and edit various types of correspondence including presentations, confidential reports, memos, and minutes.
• Compile, track, and administer monthly expense reports.
• Coordinate meetings and appointments.
• Prepare monthly reports.
• Act as first point of contact for the Chief Operating Officer.

Professional Qualifications & Competencies

• College degree in office administration or equivalent; however, consideration will be given to the experience of the candidate to fulfill the job requirements.
• Minimum of three to five years of relevant experience in a senior administrative role.
• Experience working in a multi company environment is considered an asset.
• Proficient with Microsoft Word, Excel, and Power point.
• Excellent judgement and the ability to work independently.
• Ability to meet deadlines, manage multiple tasks/issues and work under pressure.
• Superior diplomacy, professionalism, and confidentiality.

Compensation

Salary Range $45,094 to $50,730 annually. The Base Pay range may vary depending on the successful candidate or other relevant job-related factors such as knowledge, skills, qualifications, experience and education/training. In addition to Base Pay, eligible Medavie employees may participate in various performance-based incentive programs. Payments under these programs are discretionary and subject to both individual and organizational results.

Who we are

MHNL is the selected proponent to design, manage and operate a single, integrated road and air ambulance service in Newfoundland and Labrador. We are an incorporated, wholly owned NL-based subsidiary of Medavie Health Services (MHS), the largest contracted provider of emergency management services in Canada and a national leader in primary health care solutions, including mobile integrated health and community paramedicine programs. Together with Medavie Blue Cross, MHS is part of Medavie, a national health solutions partner and innovative leader in benefits management, health management, and healthcare delivery. Backed by our team of over 8,200 dedicated professionals, we exist to improve the wellbeing of Canadians so that every life can be lived to the fullest. We’re one of Canada's Most Admired Corporate Cultures, one of Canada's Top 100 Employers, and certified Rainbow Registered as an organization that champions diversity, equity and inclusion. We foster a culture of caring where people are celebrated beyond their roles and valued for who they are and what they contribute. If you share our mission of improving the wellbeing of Canadians, join our team.

What it’s like to work with us

We are more than just a workplace – we are a people-focused, visionary organization dedicated to fostering well-being and making a meaningful impact on the lives of our employees and the Communities we serve. We celebrate individuality and value the diverse perspectives and skills our employees contribute. We go beyond providing competitive pay and comprehensive benefits by offering opportunities for personal and professional growth, meaningful experiences, and supportive leadership. At Medavie, you’ll find more than just a job — you’ll find a pathway to a full and rewarding career.

We welcome diversity

We believe our employees should reflect the communities we serve and welcome applications from candidates of all backgrounds. To provide the best experience possible, we will support you with accommodations or adjustments at any stage of the recruitment process. Simply inform our Recruitment team of your needs. We are committed to making sure recruitment, retention, advancement, and compensation are fair and accessible while following all relevant human rights and privacy laws.

We put safety first

Employees of MHNL are accountable to our patients and coworkers by participating in and supporting all safety-related initiatives, as well as acting in a manner that fosters a culture that focuses on patient safety and a safe workplace. Only those selected for an interview will be contacted. If you experience any technical issues throughout the application process, please email: [e-mail].

We're recognized as one of Canada's best places to work and are a leading provider of health solutions and insurance for 1 in 10 Canadians. Introduce yourself to our recruiters and we'll get in touch if there's a role that seems like a good match. Full careers. Full lives. Medavie is a national health solutions partner and innovative leader in healthcare delivery, benefits management, health management, and primary care. Backed by the strength of a team of 8,500+ professionals from coast to coast, we’re committed to improving the wellbeing of Canadians so that every life can be lived to the fullest. Medavie provides all-in-one private health insurance, public health administration, emergency medical services as Canada's largest contracted provider, as well as primary care, community health, mental health and addictions solutions, medical communications, and clinical training. As a not-for-profit organization, Medavie is one of Canada’s Top 100 Employers, certified by Imagine Canada for philanthropy and community engagement, and Rainbow Registered as an organization that champions diversity, equity, and inclusion.