Executive Assistant

OpenText; Richmond Hill; On-site; CAD 55,000 - 75,000; Full time

Job summary

OpenText is seeking an Executive Assistant to support the SVP, Off Cloud Renewals. The role requires a proactive individual who can manage schedules, coordinate travel, and handle multiple tasks with a high level of professionalism. Candidates should have extensive administrative experience and demonstrate strong organizational skills. This position is crucial in ensuring efficient management of executive affairs in a fast-paced environment.

Qualifications

• Minimum 4-6 years of experience providing administrative support.
• Experience supporting a C-level executive preferred.
• Strong organizational and detail-oriented skills.

Responsibilities

• Provide broad administrative support to the SVP, Off Cloud Renewals.
• Manage calendars, travel arrangements, and meetings.
• Build relationships with stakeholders to achieve business objectives.

Skills

Organizational skills

Interpersonal skills

Communication skills

Problem-solving skills

Customer service mindset

Education

Post-secondary education in an administrative or business-related discipline

Job description

Hiring Manager: Smijeet Kurup

Talent Acquisition Advisor: Kiel Petty

Job Code Level: AGP2

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YOUR IMPACT

Do you thrive in a fast-paced ever-changing environment and are always one step ahead? OpenText is seeking an Executive Assistant, who will be responsible for providing a broad variety of administrative tasks to support the SVP, Off Cloud Renewals. Reporting directly to the SVP, Off Cloud Renewals, the purpose of the role is to ensure effective and smooth management of OpenText’s top executive’s day-to-day affairs. This role will range widely in duties such as arranging travel plans, scheduling meetings, and preparing presentations/correspondence as well as coordination and project management tasks as needed. The ability to deal with ambiguity and handle changing and competing priorities is a must. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

WHAT THE ROLE OFFERS

• Manage sensitive records and information with a high level of confidentiality and discretion.
• Assist with coordination of calendars, organizing meetings, assessing priority of appointment and reallocation as necessary with internal associates and external contacts at all levels of seniority.
• Coordinate travel arrangements coordinating Visas, logistics and itineraries as well as reconciling and processing travel expenses according to company guidelines.
• Schedule internal and external meetings, coordinating all logistics and details, providing relevant preparation materials, and ensuring appropriate follow-up.
• Screen, direct, respond to, and prioritize calls and correspondence, facilitating the smooth exchange of information as a first point of contact for local executive suite.
• Complete expense reports for reimbursement and coordinate the payment of invoices.
• Liaise with Purchasing to create, review and allocate to ensure proper tracking of purchase orders.
• Build effective relationships with internal/external stakeholders to deliver on business objectives.
• Plan, organize and coordinate special events and activities as required.
• Provide support and project management for a range of initiatives in which the SVP, Off Cloud Renewals plays a lead role.

WHAT YOU NEED TO SUCCEED

• Minimum 4-6 years’ experience providing administrative support, preferably to a C-level executive and team.
• Post-secondary education in an administrative or business-related discipline considered an asset.
• Strong organizational skills and an ability to be flexible and detail oriented.
• Strong interpersonal and communication skills both written and verbal, in person and over the phone.
• High degree of professional integrity and sound judgement, discretion, professionalism, and extreme confidentiality are essential.
• Proven ability to meet tight deadlines while prioritizing and handling multiple projects simultaneously.
• Ability to work both independently and across teams and functions.
• Strong customer service mindset with the ability to solve it right the first time.
• Creative problem-solving skills.

ONE LAST THING

OpenText's efforts to build an inclusive work environment go beyond simply complying with applicable laws. Our Employment Equity and Diversity Policy provides direction on maintaining a working environment that is inclusive of everyone, regardless of culture, national origin, race, color, gender, gender identification, sexual orientation, family status, age, veteran status, disability, religion, or other basis protected by applicable laws.

If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please submit a ticket at Ask HR. Our proactive approach fosters collaboration, innovation, and personal growth, enriching OpenText's vibrant workplace.