Executive Assistant

Nedco; Richmond; On-site; CAD 50,000 - 70,000; Full time

Job summary

A well-established electrical company in Richmond is seeking an Executive Assistant to support senior management. This role involves managing correspondence, organizing meetings, and maintaining confidentiality on sensitive information. The ideal candidate has at least 5 years of administrative experience and strong organizational and communication skills. If you excel in dynamic environments, this is the opportunity for you.

Qualifications

• 5+ years of senior-level administrative experience or equivalent.
• Experience with system administration and maintaining work plans.
• Strong work ethic and experience dealing with senior executives.

Responsibilities

• Compose and prepare correspondence, reports for management.
• Take minutes and organize conference calls.
• Liaise with officials, vendors, and suppliers.

Skills

Analytical skills

Communication skills in English

Organizational skills

Excel data visualization

Education

Community College education

Tools

Excel

PowerPoint

Word

Safety Sync

Job description

Job Description

For 100 years, Nedco has been a cornerstone in the electrical industry. With branches across Canada, Nedco offers a wide range of quality products such as communications, wire and cable, distribution, lighting, data, home integration, and security. Nedco is committed to high quality and customer service, reflected through professionalism and customer satisfaction. Our commitment to value, ongoing training, and development enables our teams to provide quality solutions and exceed customer expectations.

We are currently looking for a self-motivated individual to join our Richmond branch as an Executive Assistant. If you thrive in a dynamic team environment and excel when entrusted with responsibility, Nedco is the place for you. The Executive Assistant provides knowledgeable support within the Office and to senior management, handling sensitive and confidential information with discretion.

Responsibilities:

1. Compose and prepare correspondence, memorandums, reports, etc., for the General Manager and other senior managers. Review incoming mail, distribute as appropriate, and maintain accessible files.
2. Take minutes, issue them as needed, and ensure reports and information are available for meetings. Organize conference calls and summarize matters to keep projects on track.
3. Liaise with departmental and corporate officials, vendors, and suppliers on behalf of the General Manager.
4. Requisition equipment and supplies as needed.
5. Maintain confidentiality on all issues, format and type confidential correspondence.
6. Manage the General Manager’s calendar, coordinate meetings, resolve scheduling conflicts.
7. Provide administrative support to committees, including the Social Committee.
8. Run reports and suggest KPI improvements related to sales campaigns, employee satisfaction, development, and training programs.
9. Perform other duties as assigned.

Skills & Qualifications:

• Community College education plus at least 5 years of senior-level administrative experience, or equivalent combination of education and experience.
• Strong analytical skills with the ability to generate reports, interpret data, and create visualizations in Excel, PowerPoint, and Word.
• Experience with system administration, including Safety Sync, and maintaining action registers or work plans.
• Highly organized with excellent communication skills in English, capable of interacting effectively with executives, managers, employees, clients, suppliers, and industry representatives.
• Strong work ethic and experience dealing with senior executives is an asset.

If you require accommodations during the application process, please contact us via the “Need Help” button in Fitzii. We thank all candidates for their interest; only those selected for interviews will be contacted. Please visit our careers page for other opportunities.