Executive Assistant

Royal Bank of Canada>; Regina; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading bank in Canada is seeking an Executive Assistant to manage executive calendars, coordinate meetings, and develop communications and materials. The ideal candidate will have excellent communication skills, attention to detail, and at least 4 years of relevant experience in the financial industry. This full-time position offers the opportunity to work in a dynamic environment focused on inclusion and equal opportunity.

Qualifications

• Excellent interpersonal and communication skills (written and verbal).
• Ability to take initiative and work both independently and as part of a team.
• Ability to handle sensitive and confidential information with discretion.
• Superior attention to detail and ability to remain calm under pressure.
• 4+ years of experience as an Executive Assistant in the financial industry.

Responsibilities

• Manage and maintain executive calendars and coordinate meetings.
• Act as the RVP’s delegate for email and phone communications.
• Develop meeting materials and maintain appropriate records.
• Organize team events and employee recognition celebrations.
• Maintain effective knowledge of relevant resources and services.

Skills

Communication

Data Entry

Detail-Oriented

Email Services

Office Administration

Presentation Software

Spreadsheet Software

Teamwork

Time Management

Word Processing Software

Job description

Job Description

• Manage and maintain executive calendars, coordinate meetings/conferences, and ensure all materials, packages, and catering requirements are provided.
• Act as the RVP’s delegate for email and phone communications during absences, handle or forward issues, and prioritize actions for the RVP upon their return.
• Develop communications, meeting/conference materials, forms, documents, presentations, and spreadsheets across multiple channels.
• Coordinate all requirements, maintain appropriate records for the team, including preparing and verifying monthly expense claims and invoices, travel and other expenses, supplies, and updating vacation and absence records for the executive team.
• Organize quarterly town halls, employee recognition celebrations, and other team events.
• Maintain the global distribution list and distribute group-wide communications.
• Raise awareness among the team, extend invitations to key business partners, and maintain effective knowledge of all relevant resources and services within the organization.

Additional Job Description

Must-have

• Excellent interpersonal and communication skills (written and verbal) with the ability to work with all levels of management and staff.
• Ability to take initiative, prioritize tasks, work independently, and as part of a team.
• Handle sensitive and confidential information with discretion.
• Superior attention to detail, remain calm under pressure, and demonstrate confidence.
• Develop and maintain constructive and cooperative working relationships at all organizational levels.

Nice-to-have

• Ability to anticipate needs, resilience in challenging situations, and perseverance to complete tasks.
• Professionalism, initiative, enthusiasm, energy, and a sense of urgency.
• 4+ years of experience as an Executive Assistant in the Financial industry.

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address: 2010 12 AVE, Regina

City: Regina

Country: Canada

Work hours/week: 37.5

Employment Type: Full-time

Platform: PERSONAL & COMMERCIAL BANKING

Job Type: Regular

Pay Type: Salaried

Posted Date: 2025-08-06

Application Deadline: 2025-08-21

Note: Applications will be accepted until 11:59 PM on the day prior to the deadline.

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace with diverse perspectives is key to our growth. We are committed to fostering a respectful, supportive environment where employees can perform at their best, collaborate effectively, and grow professionally. We strive to create a workplace based on respect, belonging, and opportunity for all.

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