Executive Assistant

RBC; Regina; On-site; CAD 55,000 - 70,000; Full time

Job summary

A leading financial institution in Regina is looking for an experienced Executive Assistant to manage calendars, coordinate meetings, and handle sensitive information. The ideal candidate possesses strong communication skills and 4+ years in a financial institution. Join a supportive workplace that values diverse perspectives and promotes professional growth.

Qualifications

• 4+ years of Financial industry Executive Admin experience is a nice-to-have.
• Ability to handle sensitive and confidential information with discretion.
• Excellent interpersonal and communication skills required.

Responsibilities

• Manage and maintain executive calendars and coordinate meetings.
• Act as the RVP’s delegate for email and phone during absences.
• Organize quarterly town halls and employee recognition celebrations.

Skills

Communication

Detail-Oriented

Teamwork

Time Management

Presentation Software

Spreadsheet Software

Email Services

Data Entry

Word Processing Software

Job description

Job Description

Job Description

• Manage and maintain executive calendars, coordinate meetings/conferences, ensure all materials/packages, and catering requirements are provided
• Act as the RVP’s delegate for email and phone during absences, handle/forward issues, prioritizing for RVP’s action upon return
• For multi-channels develop communications, meeting/conference materials, forms, documents, presentations and spreadsheets
• Coordinate all requirements, maintain appropriate records in managing the team; including preparing and verifying monthly expense claims and invoices, travel and other expenses, supplies, and updating vacation and absence for the executive team
• Organize quarterly town halls, employee recognition celebrations, and other team events
• Maintain global distribution list and distributes group-wide communications
• Raise awareness among the team, extend invitations to key business partners, maintain effective knowledge of all relevant resources and services available within organization
  
  

Additional Job Description

Must-have

• Excellent interpersonal, communication (written and verbal) skills with the ability to work with all levels of management and staff
• Ability to take initiative, prioritize tasks, function independently, and work as part of a team
• Ability to handle sensitive and confidential information with discretion
• Superior attention to detail, calm under pressure and confidence
• Innate ability to develop and maintain constructive and cooperative working relationships with individuals at all levels of the organization
  
  

Nice-to-have

• Ability to anticipate needs, be resilient in challenging situations and persevere to get the job done
• Professionalism, initiative, enthusiasm, energy, and a sense of urgency
• 4+ years of Financial industry Executive Admin experience
  
  

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address:

2010 12 AVE:REGINA

City:

Regina

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

PERSONAL & COMMERCIAL BANKING

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2025-08-06

Application Deadline:

2025-08-21

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

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