EXECUTIVE ASSISTANT

Northern Health Authority; Prince George; On-site; CAD 62,000 - 78,000; Full time

Job summary

Northern Health seeks an experienced Executive Assistant to provide comprehensive administrative support to the Vice President. Responsibilities include managing workflows, drafting documents, and maintaining confidentiality within a collaborative environment. The role requires a relevant educational background and extensive experience, with a competitive salary and comprehensive benefits.

Benefits

Comprehensive benefits including health/dental and pension plans

Four weeks of vacation after one year of service

Financial support for moving expenses

Employee referral program

Employer-sponsored training and development

Access to outdoor activities and short commutes

Qualifications

• Graduation from a relevant program plus five years of experience as an Executive Assistant.
• Combination of education, training, and experience is acceptable.

Responsibilities

• Provide confidential administrative support to the Vice President.
• Manage workflow and draft confidential correspondence.
• Create documents, presentations, and maintain confidentiality of operations.

Skills

Self-awareness

Effective communication

Results-oriented

Strategic thinking

Organizational skills

Proficiency in computer skills

Typing speed of 60 wpm

Education

Graduation from a recognized secretarial or relevant business program

Job description

Northern Health is seeking an experienced, efficient, and self-directed permanent full-time Executive Assistant.

Under the supervision of the Vice President, the Executive Assistant provides confidential administrative support aligned with Northern Health's mission, vision, values, and strategic priorities. Key responsibilities include managing workflow, prioritizing tasks, drafting confidential correspondence, creating documents, presentations, orientation packages, and spreadsheets, arranging travel, and maintaining confidentiality of all information related to the portfolio, operations, personnel, labour relations, finance, and public affairs. The role also involves supporting the VP in fostering a positive and collaborative work environment.

The starting salary ranges from approximately $62,239 to $77,799, depending on education, experience, and comparable salaries.

Prince George serves as the hub of business, education, health, and culture for northern British Columbia, supporting a rural population of about 300,000. The region offers economic growth opportunities, affordable living costs, and a high standard of living, with a diverse and vibrant community.

What Northern Health offers:

• Comprehensive benefits including extended health/dental and a municipal pension plan for full-time and part-time employees; casuals may opt for benefits.
• Four weeks of vacation after one year of service.
• Financial support for moving expenses for eligible roles.
• Employee referral program.
• Employer-sponsored training and leadership development.
• Access to outdoor activities and short commutes.
• Loan forgiveness programs through federal and provincial governments for eligible professions.

Application Documentation:

• Registration number (if applicable).
• Supporting documents for education and qualifications, such as diplomas, transcripts, cover letter, and resume.

Note for International Applicants: Please review the application steps on our website before applying.

Qualifications:

• Graduation from a recognized secretarial or relevant business program, plus five years of experience as an Executive Assistant in a large organization.
• Or an equivalent combination of education, training, and experience.

Skills and Abilities:

• Self-awareness and cultural agility.
• Effective communication and empathetic listening.
• Results-oriented with process focus.
• Ability to build trust and partnerships.
• Strategic thinking and change management.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and teamwork.
• Organizational and prioritization skills.
• Proficiency in computer skills, including document creation and web searches.
• Self-motivation and independence.
• Typing speed of 60 wpm with professional formatting skills.
• Familiarity with relevant hardware and software.
• Physical ability to perform duties.

About Northern Health:

Covering nearly 600,000 sq km, Northern Health provides hospital and community health services to over 300,000 people across numerous communities, employing over 7,000 staff dedicated to serving the region.

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