Executive Assistant

Baker Tilly KDN LLP; Peterborough; On-site; CAD 60,000 - 80,000; Full time

Job summary

Baker Tilly KDN LLP seeks an Executive Assistant for its Peterborough office. This role demands expertise in managing high-level executive tasks, driving efficiencies and ensuring seamless operations. Offering competitive compensation, three weeks of vacation, and an inclusive environment dedicated to professional growth, this is a unique opportunity to be part of a dynamic team.

Benefits

Flex time and banked overtime program

3 weeks paid vacation to start

Ongoing training and support

Employer-paid benefits

Enhanced mental health benefits

Wellness subsidy

RRSP matching program

Professional, fun, and friendly working environment

Qualifications

• 10+ years in progressive administrative roles.
• 2+ years supporting senior leaders as an executive assistant preferred.
• Expert knowledge of a professional services environment.

Responsibilities

• Manage calendars of Partners and schedule meetings.
• Coordinate travel arrangements and manage communications.
• Prepare important documents and assist with client onboarding.

Skills

Communication

Problem Solving

Presentation Skills

Client Relationship Management

Education

College Diploma

Bachelor's Degree

Tools

Office 365

Job description

We are looking for an Executive Assistant to join our team in our Peterborough or Lindsay office—bring your ambition and shape what comes next.

Be part of something bigger. Build with us today for tomorrow.

At Baker Tilly, we care about the impact you make. That's why we're invested in your growth from day one, because the steps you take today define your tomorrow.

We are looking for an Executive Assistant to join our team—a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, you'll collaborate with a dynamic team of professionals, united by a shared commitment to making a difference for our clients, communities, and one another.

Baker Tilly is a leading advisory and accounting firm dedicated to building better futures. With global reach and local roots, we combine the scale of a network with the trust of strong relationships. From audit and tax to consulting and specialist advisory services, we help clients navigate complexity and seize opportunity with clarity.

There is no limit to the growth opportunities at Baker Tilly. We pride ourselves on promoting talent when we see it, and work with each professional to define what success means for them.

Your role :

As an Executive Assistant at our accounting firm, you will play a vital role in ensuring that the Partner's workflow runs smoothly and supporting high-level executives in their day-to-day responsibilities. This role is crucial in ensuring efficiency, timeliness, and effective communication, helping the firm's leadership stay organized, manage workloads effectively, and maintain smooth operations. Responsibilities include :

1. Managing the calendars of Partners, scheduling meetings, client appointments, and ensuring there are no conflicts.
2. Coordinating travel arrangements and expense reports.
3. Managing Partner emails, phone calls, and other communications, ensuring important messages are prioritized and responses are timely.
4. Onboarding new clients, including preparing proposals, assisting with gathering information/documentation needed for setup, preparing engagement letters, and obtaining signatures and CRA access.
5. Serving as a point of contact for clients, scheduling meetings, and answering inquiries or basic questions about services.
6. Helping maintain strong client relationships.
7. Managing client WIP, preparing client invoices, and coordinating efforts with engagement teams.
8. Preparing important documents, presentations, and internal reports, ensuring they are well-organized, accurate, and meet the firm's standards, including assisting with tax returns and financial statements.
9. Assisting with various firm projects, such as tax season preparations, basic T1 audit requests, placing calls to CRA, etc.
10. Conducting detailed research as required.

What you bring to the table :

• 10+ years in progressive administrative roles
• 2+ years supporting senior leaders as an executive assistant preferred
• Bachelor's degree an asset, College Diploma required
• Expert knowledge of a professional services environment; experience in public accounting is an asset
• Expertise with Office 365
• Resourceful with exceptional communication and problem-solving skills
• Strong presentation and client relationship management skills

What's in it for you?

• Flex time and banked overtime program (say hello to summer Fridays off)
• 3 weeks paid vacation to start
• Challenging and varied assignments
• Ongoing training and support
• Competitive compensation
• Employer-paid benefits, including comprehensive health and dental starting from day one
• Enhanced mental health benefits
• Wellness subsidy
• RRSP matching program
• A leadership team committed to your success
• A professional, fun, and friendly working environment

Where you'll work : Peterborough or Lindsay office, with some travel in between. Mileage paid for interoffice travel.

Job Type : Permanent, Full-time

Qualified and interested applicants should apply by July 11, 2025.

When you join Baker Tilly, you become part of something bigger—an ambitious, forward-thinking company that puts people first. Ideas matter, perspectives count, and every contribution builds a stronger future. If you're ready to make an impact, we're ready to meet you.

We are committed to transparency in our hiring process. Please note the following :

Position Status : New Position

We offer a competitive remuneration package based on experience and qualifications. If qualified, please apply now. Only candidates selected for an interview will be contacted.

Baker Tilly is an equal opportunity employer dedicated to fostering, supporting, and celebrating a diverse workplace. We will accommodate accessibility needs upon request during the recruitment and selection process and for staff. Please inform us during the application process.

PeopleFirst