Executive Assistant

Royal Bank of Canada; Ottawa; On-site; CAD 55,000 - 65,000; Full time

Job summary

A leading financial institution in Ottawa is seeking an Executive Assistant to support its senior leadership. This role involves managing schedules, coordinating travel, and ensuring effective communication across departments. The ideal candidate has over 3 years of experience in administrative support, exceptional organizational skills, and proficiency in MS Office. Join a collaborative culture focused on mutual success and professional growth.

Benefits

Comprehensive compensation package

Flexible healthcare benefits

Engaging work environment

Qualifications

• At least 3 years of executive or administrative support experience supporting senior leadership.
• Ability to anticipate needs and address questions or issues proactively.

Responsibilities

• Provide executive administrative assistance to support the senior executive.
• Serve as the primary liaison for the senior executive with stakeholders.
• Manage and prioritize senior executives' correspondence and calendar.

Skills

Exceptional organizational skills

Strong interpersonal skills

Good judgment

High proficiency in MS Office

Adaptability

Job description

Job Summary

Job Description

What is the Opportunity

As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within RBC. You will be accountable for managing schedules, departmental events, and executive correspondence to ensure the effectiveness of the executive leadership team. In addition, you will liaise with RBC leadership and business partners on behalf of the leadership team, follow up on action items, maintain calendars, coordinate travel arrangements, organize files, prepare correspondence and presentation materials, and act as a pre-verification officer for department expense reports.

What will you do

• Provide executive administrative assistance to support the senior executive, maintaining confidentiality and accuracy in a fast-paced, deadline-driven environment.
• Serve as the primary liaison for the senior executive with internal and external stakeholders.
• Manage and prioritize the senior executives' correspondence, calendar, and reporting.
• Coordinate complex travel arrangements and itineraries, ensuring seamless travel and efficient resource use.
• Support the planning and development of meetings, events, and initiatives such as roundtable sessions.
• Manage relationships with suppliers, maintain records, handle business expenses, and ensure timely payment of invoices and bills; prepare and approve expenses according to delegated authorities.
• Organize logistics for conferences and meetings, develop agendas and materials, and handle post-event follow-up.
• Coordinate onboarding plans for new hires, including equipment and premises arrangements, adhering to policies and procedures.

What do you need to succeed

Must-have:

• At least 3 years of executive or administrative support experience supporting senior leadership.
• Exceptional organizational skills, especially in calendar management and scheduling.
• Strong interpersonal skills to work effectively with various levels of staff, including senior management and executives.
• Good judgment, decision-making skills, problem-solving abilities, and resourcefulness.
• Ability to anticipate needs and address questions or issues proactively.
• Professional attitude with initiative and helpfulness.
• High proficiency in MS Office (Word, PowerPoint, Excel, Outlook), Internet research, and intranet navigation.

Nice-to-have:

• Experience in a matrixed corporate environment.
• Experience in business or commercial banking.
• Experience creating social media content, e.g., LinkedIn.

Whats in it for you

We thrive on the challenge to be our best, with progressive thinking to keep growing and working together to deliver trusted advice to help our clients succeed. We care about each other, reaching our potential, making a difference in communities, and achieving mutual success.

• Opportunity to be a valuable member of a critical team.
• Comprehensive compensation package, including performance bonuses, pro-rated vacation, flexible healthcare benefits.
• Exposure to stakeholders across multiple businesses.
• Engaging, impactful work that makes a difference.
• A collaborative culture that values innovative ideas.

Job Skills

Adaptability, Business Development, Client Centricity, Communication, Critical Thinking, Curiosity, Financial Acumen, Practice Management

Additional Job Details

Address: 90 SPARKS ST, OTTAWA

City: OTTAWA

Country: Canada

Work hours / week: 37.5

Employment Type: Full time

Platform: PERSONAL & COMMERCIAL BANKING

Job Type: Regular

Pay Type: Salaried

Posted Date:

Application Deadline: Applications will be accepted until 11:59 PM on the day prior to the deadline date above.

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace with diverse perspectives is core to our growth. We foster a supportive environment where employees can perform at their best, collaborate, innovate, and grow professionally, bringing our Purpose to life and creating value for clients and communities.

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Expand your limits and create a new future at RBC, using our passion and drive to enhance the well-being of clients and communities.

Key Skills

Time Management, Microsoft Office, Organizational Skills, Microsoft Outlook, Microsoft Word, Personal Assistant Experience, Microsoft PowerPoint, Calendar Management, Microsoft Excel, Administrative Experience, Google Suite

Experience: years

Vacancy: 1