Executive Assistant

International Executive Service Corps; Ottawa; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

The International Executive Service Corps is seeking an Executive Assistant passionate about international development to support the Global Health Program Director. Responsibilities include coordinating activities, managing schedules, preparing high-quality notes, and liaising with stakeholders. This role emphasizes excellence in communication, organization, and initiative, fostering a culture of collaboration and inclusion.

Qualifications

• Minimum of 5 years providing administrative support in a senior manager's office.
• Proficiency in both French and English.
• Advanced ability to prepare high-quality briefing notes.

Responsibilities

• Coordinate daily activities of the Global Health Program Director.
• Manage and prioritize the Director's calendar and travel arrangements.
• Prepare briefing notes by synthesizing input from team members.

Skills

Communication

Interpersonal Skills

Initiative

Organization

Resourcefulness

Education

Two years community college diploma in office administration

Job description

If you are looking for a career opportunity, want to give meaning to your professional achievements and contribute to making the world a better place by playing a part in international development, and are passionate about organizing and leading administrative activities for a senior manager’s office, the International Development Research Centre (IDRC) is the place for you!

IDRC is home to people who share a passion for international development research. We look for employees who believe that knowledge and innovation can help solve the world’s most critical challenges. Guided by the values of respect, accountability and intention, IDRC fosters collaboration to create meaningful and inclusive change. Please visit our website to learn more about our work : What We Do

Come join our team and help us build a more sustainable and inclusive world!

Our employment opportunity of the moment : Executive Assistant

Step into the opportunity :

As the Executive Assistant, you will be joining an organization that values and models diversity, inclusion and equity while being responsible for :

• Coordinating the daily activities of the Global Health Program Director and prioritizing the incoming flow of work.
• Managing the Director’s calendar by scheduling meetings, arranging travel, and ensuring all relevant materials are prepared in advance.
• Ensuring the smooth and efficient functioning of the Director’s Office through proactive administrative and operational support.
• Preparing briefing notes for the executive office, including gathering and coordinating input from relevant team members as needed.
• Liaising with internal and external stakeholders, screening correspondence and analyzing information required for a response.

For more details on the primary duties and responsibilities, view Job Details.

Take a minute to see if your profile fits IDRC :

You Have :

• Two years community college diploma in office administration or equivalent.
• Proficiency in both French and English (reading, writing, and speaking).
• A minimum of 5 years of experience in providing administrative and operational support in a senior manager’s office.
• An in-depth and demonstrably advanced ability to prepare high-quality briefing notes by synthesizing input from various resources to support effective decision-making.
• Knowledge of and / or interest in the Centre’s mission and work in international development.

You Are :

• Aligned with the IDRC’s culture and value statements : At IDRC we are respectful, intentional and accountable.
• An excellent communicator with great interpersonal skills, tact, diplomacy, and discretion.
• A person who takes initiative in their daily work, shows a heightened sense of responsibility, and has a history of excellence in completing work-related tasks in a timely manner.
• Highly motivated and competent in planning, organizing and coordinating daily activities while paying close attention to details.
• Resourceful and dependable, able to work under pressure and meet deadlines while juggling competing priorities.
• A team player and service-oriented with great initiative and sound judgment.
• Qualified to establish, manage, and monitor relationships with diverse and experienced stakeholders.

If this sounds like the right fit, we’d love to hear from you.

Additional Information :

• Hybrid Mode : The Centre provides a hybrid work environment, and your presence at the office is governed by the teleworking policy.
• As a result of this process, the Centre may establish a pool of pre-qualified candidates for future permanent and term opportunities requiring the same competencies.

Your next chapter begins here. Let’s shape a brighter, more inclusive future together.

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