Executive Assistant

Federal Fleet Services Inc; Ottawa; On-site; CAD 55,000 - 75,000; Full time

Job summary

A well-established organization is seeking a skilled Executive Assistant to support the President and Senior Leadership Team. This full-time role involves managing communications, schedules, and assisting with various administrative tasks. The ideal candidate will have 3-5 years of executive support experience, proficiency in MS Office, and strong organizational skills.

Qualifications

• 3-5 years of experience as an Executive Assistant.
• Ability to manage tight deadlines.
• Professional integrity and customer focus.

Responsibilities

• Draft, review, and send communications on behalf of the President.
• Manage the agenda and schedule of the President.
• Coordinate meetings with external organizations and partners.

Skills

Communication

Attention to Detail

Organization

Tools

MS Office

Social Media Management

Job description

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Company Description

Federal Fleet Services Inc. supports military, government and humanitarian operations through the construction, ownership, operation, servicing and management of complex, mission-critical ships.

Our mission is clear and simple : To deliver service excellence through innovation and trust. We pride ourselves on being able to offer the most innovative and cost-efficient solutions, while remaining committed to the five elements which underpin our corporate culture : Safety, Service Delivery, Financial Excellence, Innovation, and Trust.

Role Description

This is a full-time for an Executive Assistant located in Ottawa, ON, The Executive Assistant will bring a high level of professionalism, organization, attention to detail and exceptional communication skills. This role provides confidential administrative support to the President and to the Senior Leadership Team upon the direction of the President.

Key Accountabilities :

• Draft, review and send communications on behalf of the President;
• Manage the agenda and schedule of the President;
• Assist the President with his / her day-to-day duties;
• Attend meetings and take notes of discussion; prepare the initial draft of minutes;
• Maintain all social media accounts;
• Coordinate meetings with external organizations and partners;
• Assist in the coordination of conferences and trade-shows;
• Oher duties as assigned by the President

Knowledge / Experience :

• 3 – 5 years experience as Executive Assistant;
• Proficient in MS Office;
• Proficient in the use of social media, including inputting documentation to the company web-site;
• Marine background an asset
• Excellent communication, attention to detail and organizational skills
• Professional integrity
• Demonstrate and ability to be flexible with work assignments and maintain a customer focus
• ability to meet tight deadlines

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Maritime Transportation

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