Executive Assistant

Altis Recruitment; Ottawa; On-site; CAD 70,000 - 75,000; Full time

Job summary

A leading recruitment firm in Ottawa seeks an experienced Executive Assistant to support the President and Senior Leadership. Responsibilities include managing calendars, organizing meetings, and handling administrative tasks. The ideal candidate has over 3 years of experience, strong organizational skills, and is proactive in a fast-paced environment. Competitive salary with comprehensive benefits offered.

Benefits

3-weeks' vacation

Health insurance

Dental insurance

RRSP

Qualifications

• 3+ years of experience as an Executive Assistant.
• Must be eligible for a Secret clearance.
• Comfortable using social media and updating website content.

Responsibilities

• Manage and optimize calendar scheduling.
• Attend meetings, take minutes, and follow up on action items.
• Arrange travel logistics.

Skills

Organizational skills

Communication skills

Proactive multitasking

Social media management

Job description

Job Title: Executive Assistant

Job Type: Full-time, permanent

Location: Ottawa, ON

Work Model: On site

Pay: $70,000 to $75,000 a year

Benefits: 3-weeks' vacation, health, dental, HCSA, RRSP

Our established marine transportation client is seeking an organized and proactive Executive Assistant in Ottawa. This position supports the President and Senior Leadership and will be responsible for managing their executive administrative needs as well as supporting general office administration.

Responsibilities:

• Manage and optimize calendar scheduling, including handling conflicts and organizing meetings.
• Attend meetings, take minutes, and follow up on action items.
• Arrange travel logistics.
• Support social media and website management, including posting updates and coordinating content.
• Prepare and compile meeting agendas, reports, and presentation materials.
• Review and draft correspondence and prepare documentation for approvals.
• Screen and respond to emails, mail, and calls.
• Assist with organizing board meetings and off-site strategic events.
• Provide occasional administrative support for other departments.

Qualifications:

• 3+ years of experience as an Executive Assistant.
• Must be eligible for a Secret clearance.
• Comfortable using social media platforms and updating website content.
• Strong organizational and communication skills (both verbal and written).
• Proactive and able to multitask in a fast-paced environment.
• Professional handling of confidential matters.