Executive Assistant

Judge Direct Placement; Odessa; On-site; CAD 60,000 - 80,000; Full time

Job summary

A recruiting firm in Ontario is seeking an Executive Assistant for their C-suite Executive Team. The role requires strong experience in supporting senior executives, managing complex schedules, and maintaining confidentiality. This is a full-time, onsite position suitable for local candidates with relevant experience.

Qualifications

• Heavy experience directly supporting CEO, CFO, COO, or members of the highest executive level in the company.

Responsibilities

• Manage complex and ever-changing calendars, scheduling high-level internal and external meetings across time zones.
• Organize and coordinate executive communications, including email screening, drafting correspondence, and handling confidential information.
• Prepare briefing documents, presentation materials, and executive summaries for board meetings, presentations, briefings, and company events.
• Coordinate domestic and international travel arrangements.
• Maintain executive dashboards and track key performance indicators (KPIs), project progress, and business priorities.
• Ensure strict confidentiality and integrity of sensitive corporate data.

Education

Bachelor's Degree preferred

Job description

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The Judge Group has partnered with a company in the Greater Odessa / Kingston Ontario area to find an Executive Assistant for their C-suite Executive Team. The right candidate needs to have strong EA experience supporting senior executives in a professional environment.

• This role is onsite every day and is a standard day shift role. The candidate needs to be local to the area.

Responsibilities :

Manage complex and ever-changing calendars, scheduling high-level internal and external meetings across time zones.

Organize and coordinate executive communications, including email screening, drafting correspondence, and handling confidential information.

Prepare briefing documents, presentation materials, and executive summaries for board meetings, presentations, briefings, and company events.

Coordinate domestic and international travel arrangements.

Maintain executive dashboards and track key performance indicators (KPIs), project progress, and business priorities.

Ensure strict confidentiality and integrity of sensitive corporate data.

Qualifications :

Bachelors Degree preferred

Heavy experience directly supporting CEO, CFO, COO, or members of the highest executive level in the company

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Industries

Office Administration and Manufacturing

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