Executive Assistant

Elby Professional Recruitment; Oakville; On-site; CAD 50,000 - 70,000; Full time

Job summary

A recruitment agency in Ontario seeks a proactive Executive Assistant & Administrative Manager to ensure smooth operations of the head office while providing high-level support to senior leadership. Ideal candidates will have over 7 years' experience in administrative management, strong communication skills, and proficiency in Microsoft Office Suite. This role offers a competitive salary and professional growth opportunities in a collaborative environment.

Benefits

Competitive salary

Opportunity for professional growth

Collaborative work environment

Qualifications

• Minimum 7+ years of experience in administrative management and executive support.
• At least 3+ years supporting C-level executives in a fast-paced environment.
• Proven experience managing office operations and implementing administrative systems.

Responsibilities

• Manage complex executive schedules across multiple time zones.
• Monitor, prioritize, and draft executive communications while maintaining discretion.
• Coordinate international travel arrangements, including visas and accommodations.

Skills

Organizational skills

Communication skills

Proficiency with Microsoft Office Suite

Experience with project management tools

Tools

Microsoft Office Suite

Google Workspace

Job description

Posted: 12/03/2025 Employment Type: Direct Hire Job Number: 6784 Pay Rate: $50,000 - $70,000

Job Description

Our client is seeking an Executive Assistant & Administrative Manager to join their team. This role is ideal for a proactive and highly organized individual who thrives in a fast-paced environment and possesses strong interpersonal skills. You will play a key role in ensuring the smooth operation of the head office while providing high-level executive support to senior leadership. This is an excellent opportunity to contribute directly to organizational efficiency, manage dual priorities, and work closely with executive leadership in a dynamic and innovative environment. The position offers a stable in-office setting with direct collaboration across departments.

What our client has to offer

• Competitive salary
• Opportunity for professional growth and development in a global organization
• A collaborative work environment with direct impact on executive operations

Responsibilities

• Manage complex executive schedules across multiple time zones.
• Monitor, prioritize, and draft executive communications while maintaining discretion.
• Coordinate international travel arrangements, including visas, accommodations, and itineraries.
• Act as liaison between executives and internal teams, delegating tasks and tracking action items.
• Oversee day-to-day office operations, vendor contracts, and administrative systems.
• Track budgets, expenses, and administrative KPIs to ensure efficiency.
• Coordinate onboarding, office events, and employee engagement activities.
• Ensure a professional first impression for all visitors and stakeholders.

Qualifications

• Minimum 7+ years of progressive experience in administrative management and executive support.
• At least 3+ years supporting C-level executives in a fast-paced environment.
• Proven experience managing office operations and implementing administrative systems.
• Strong organizational skills with ability to manage overlapping priorities.
• Superior communication skills and professional presence.
• Advanced proficiency with Microsoft Office Suite and Google Workspace; experience with project management tools is an asset.
• Proactive, adaptable, and able to juggle multiple responsibilities while maintaining quality.

Eligibility

To be eligible for this role, you must be legally eligible to work in Canada.

Additional Information

We would like to thank all applicants; however, only those under consideration will be contacted.

Please note that we use AI tools as part of our recruitment process to enhance efficiency and improve candidate experience.