- Executive Assistant

St. Joseph’s Care Group; Northwestern Ontario; On-site; CAD 58,000 - 74,000; Full time

Job summary

St. Joseph’s Care Group is seeking an Executive Assistant to provide confidential administrative support to the President & CEO and other executives. This full-time position requires a strong background in office administration along with exceptional organizational and interpersonal skills. Candidates should be able to work under pressure and demonstrate cultural competency and respect in their role within a diverse environment.

Qualifications

• Minimum 3 years related work experience or 5 years in healthcare settings.
• Strong understanding of secretarial procedures.
• Ability to work under pressure with minimal supervision.

Responsibilities

• Provide confidential administrative support to executives.
• Participate in minute-taking and transcribing during meetings.
• Support the Executive Support Team with various administrative tasks.

Skills

Time management

Problem-solving

Written communication

Oral communication

Interpersonal skills

Minute-taking

Attention to detail

Collaboration

Education

Post-secondary office administration diploma

Tools

Microsoft Office

Smartsheet

Visio

Job description

At St. Joseph's Care Group (SJCG), our diverse workforce strengthens our ability to provide culturally competent care and innovative solutions to the complex needs of our clients and communities. We encourage applicants from all backgrounds, diverse race, ethnicity, gender identity or expression, age, sexual orientation, family status, religion, disability, and socioeconomic status, to help address under-representation and foster greater inclusivity and belonging at SJCG.

By promoting a culture of inclusion and mutual respect, we ensure that our values of care, compassion, and commitment are reflected in every aspect of our work. If you are passionate about making a difference in healthcare and are committed to upholding these values, we encourage you to apply and join us in our journey towards a more inclusive and equitable future.

Accommodations are available upon request at any stage in the selection process.

EXECUTIVE ASSISTANT (25-0000506)

Bargaining Unit : NON-UNION

Status : Full Time

Department : Administration

Site : St. Joseph's Hospital

Shifts : Days

Annual Salary : $58,679.40- $73 357.05

Reporting to the Executive Coordinator, the Executive Assistant provides a senior level of confidential administrative and secretarial support to the Office of the President & CEO and the Director - Communications & Government Relations (the "Director") along with specific corporate requirements to support the success of the organization. The incumbent will be part of the Executive Support Team and provide coverage as required. Reporting to the specific portfolio(s) could change in the event of restructure. Schedule flexibility is a requirement of the position and may include occasional weekend / evening work.

Qualifications :

• Post-secondary office administration diploma with a minimum of 3 years related work experience or 5 years related work experience in a healthcare setting in progressively responsible positions

Skills and Abilities :

• Ability to work independently and under pressure with minimal supervision
• Excellent time management, prioritizing and problem-solving skills
• Demonstrated written and oral communication skills
• Excellent attention to detail
• Excellent interpersonal and public relations skills, tact and good judgment
• Ability to deal confidently and effectively with people
• Demonstrated ability in minute-taking / transcribing and committee organizational skills
• Sound knowledge of secretarial / administrative procedures
• Enhanced computer skills with proficiency in the use of Microsoft Office programs, particularly Word, PowerPoint and Excel, pdf Editor, Smartsheet, Visio and electronic mail systems
• Appreciation and respect of others cultural teachings and understanding and, working within a multi-faith setting.
• Ability to work collaboratively within an interprofessional team environment.

CONDITION OF EMPLOYMENT

• This position shall be conditional upon a satisfactory Criminal Record and Judicial Matters Check (CRJMC) where indicated, to ensure the absence of relevant criminal convictions.
• Will be required to travel to various work locations and provide own transportation.
• Ability to work irregular hours (requirement of the job i.e., evening or weekend public engagement or event).
• Offers of employment made to external candidates are conditional upon providing proof of COVID-19 vaccination as per the or proof of valid medical exemption, prior to the offered effective date. If proof of vaccination or valid medical exemption is not provided, the offer of employment is rescinded.

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