Executive Assistant

Altis Recruitment is partnering with a leading organization in the public health sector to recruit a highly skilled and professional Executive Assistant for a short-term 2-month contract with potential for extension. This role offers an exciting opportunity to support a senior executive working in a fast-paced, high-impact environment across regional healthcare initiatives.

PLEASE NOTE: This role is hybrid, 2-3 days onsite in Thunder Bay.

Roles and Responsibilities

• Act as the primary liaison for internal and external stakeholders, ensuring consistent and effective communication on behalf of the Executive.
• Provide comprehensive administrative and executive support, including calendar and inbox management, scheduling meetings, coordinating speaking engagements, and preparing meeting materials.
• Prioritize, research, and summarize information to ensure the Executive is well-informed on current issues, operational activities, and regional matters.
• Draft and edit correspondence, reports, presentations, and briefing materials, often dealing with confidential or sensitive information.
• Coordinate detailed travel plans, itineraries, and logistics across regions.
• Manage expense reporting and budget tracking for the executive office.
• Participate in and support cross-regional initiatives, project work, and executive team meetings.
• Monitor and manage timelines and deliverables for executive-level projects and reports.
• Provide support in organizing and managing senior leadership and team off-site meetings.
• Facilitate the preparation and coordination of internal and external communications.
• Ensure document management protocols are followed and materials are kept current.
• Work collaboratively with a network of Executive Assistants to support broader organizational priorities.

Qualifications and Skills

• Post-secondary education in a related field or equivalent combination of education and experience.
• 5–10 years of experience supporting C-Level Executives, ideally in the public sector or a not-for-profit setting.
• Proven track record of working in a high-pressure environment with competing deadlines and priorities.
• Experience with both internal and external communications, stakeholder engagement, and partnership coordination.