Executive Assistant

VATS Business Consulting; Nanaimo; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading consulting firm seeks an Executive Support professional who thrives in high-pressure environments. The role involves working closely with senior leadership to manage schedules, coordinate projects, and enhance operational performance through technical literacy. Ideal candidates are organized, proactive, and have a passion for supporting business success while navigating innovative solutions.

Qualifications

• Experience supporting executives or entrepreneurs with scheduling and communication.
• Strong technical literacy; experienced with various business tools and systems.
• Exceptional organizational skills managing competing priorities effectively.

Responsibilities

• Manage calendars, prepare meetings, and align weekly priorities for the President.
• Coordinate leadership meetings, team accountability rhythms, and client workshops.
• Implement AI strategies into the business and troubleshoot tech issues.

Skills

Organizational Skills

Technical Literacy

Clear Communication

Proactive Mindset

Problem Solving

Job description

Does this sound like you?

• You love working side by side with high-performing leaders and have no problem keeping them focused, prepared, and on track
• You’re ridiculously organized; the kind of person who can manage competing priorities without ever losing the thread
• You’re calm under pressure, thrive in fast-moving environments, and always seem to know what needs to happen next
• You have strong digital skills and enjoy making tech work better; setting up tools, cleaning up workflows, and eliminating friction
• You want a role where your brain is used, your skills are valued, and your impact is visible every single day
• You’re excited by the idea of traveling 4-6 times per year within North America & Europe to support high-stakes meetings and leadership events
• You want a front row seat to elite business strategy and execution; and a leader who will push you to be your best
• If you thrive under pressure, bring a sharp eye for detail, and want to learn directly from a top tier business leader, this is your shot.

If you’re nodding right now, keep reading

What makes this role different?

It’s our values and the fact that they’re not just words on a wall.

Accountability: We do not just talk about high standards; we live them. You will be expected to own outcomes, drive clarity, and ensure nothing falls through the cracks

Integrity: Trust and transparency are foundational here. This role requires discretion, directness, and the ability to handle sensitive information with professionalism and care

Innovation: You will help us build and refine better ways to communicate, execute, and scale. That includes creative problem solving and the ability to streamline systems for maximum impact

Empowerment: This role is designed to develop you. You will gain experience in leadership level thinking, internal operations, and strategic business performance

Service: Every task, big or small, supports a greater mission; helping business owners grow with purpose. We serve our clients with excellence, and that starts with how we serve each other

Balance: We believe elite performance is only sustainable when life and business are in alignment. This role supports a high expectation culture without losing sight of what matters most; clarity, stability, and long term

Key Accountabilities

Executive Support

• Manage calendars, prep meetings, and align weekly priorities for the President
• Assist in the planning and execution of VATS Events
• Own follow up, scheduling, communications, and logistics
• Keep the right things top of mind and protect time for what matters most
• Coordinate leadership meetings, team accountability rhythms, and client workshops

Technology and Systems Coordination

• Keep our tech stack tight including Google Workspace, Zoom, Adobe, CRM, form builders, Project Management, Loom, and others
• Build and manage internal systems that drive clarity and performance
• AV support
• Troubleshoot tech issues and eliminate digital friction
• Implement AI strategies into the business

To get to the interview stage, you must show:

• Experience supporting executives or entrepreneurs with scheduling, communication, and project coordination
• Strong technical literacy; you are confident with tools and quick to figure out new systems
• Exceptional organizational skills; you track details, follow through, and execute cleanly
• Clear communication; you can write well, speak professionally, and know when to ask questions
• A proactive mindset; you see what is coming next and move before you are asked
• Experience in fast moving, high standard environments where execution is everything
• Extensive experience implementing business technology solutions and optimizing tech stacks to support operational growth
• Bonus points if you have worked in consulting, coaching, operations, or agency settings or have supported founders in a growing business.

How to apply

• If you are sharp, organized, coachable, and ready to operate at a higher level, you will thrive here.
• If this all sounds like you and you are ready to take on a challenging and fulfilling role at VATS, apply today.
• Send your CV and LinkedIn URL, along with a brief note on why this opportunity excites you, to [e-mail].