Executive Assistant

Reitmans (Canada) Limited; Montreal (administrative region); Hybrid; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Ultimate Flexibility

Benefits program

Flexible time off

Employee discounts (PENN, Penningtons,

Job summary

Reitmans Canada Limited is seeking an Executive Assistant to support the EVP, Chief People & Corporate Affairs Officer, and VP, Human Resources. This role goes beyond calendar management, partnering with senior leaders to shape people strategy and keep priorities moving.

Responsibilities include calendar management, meetings coordination, correspondence handling, preparing materials, budgeting support, and maintaining confidential records, with a hybrid work model and strong collaboration across

Qualifications

• 5+ years of experience supporting senior executives.
• Fully bilingual in English and French.
• Professional discretion and integrity with confidential information.
• Advanced proficiency in Microsoft Office and AI tools.

Responsibilities

• Manage complex executive calendars, meetings, and priorities.
• Coordinate meetings with stakeholders and board committees.
• Manage correspondence and follow-up on deliverables.
• Prepare presentations, reports, and briefing materials.
• Coordinate leadership meetings and maintain action items.
• Manage departmental budgets and reconcile expenses with Finance.
• Maintain organized, confidential records and files.
• Build relationships across the organization as a trusted contact.
• Identify process improvements to enhance team efficiency.

Skills

Executive support

Organizational skills

Time management

Tools

Microsoft Office

AI tools

Job description

• Business Type: Head Office - Corporate Services
• Department ID: 37100 - HR-Administration
• Job Type: Replacement
• Status: Permanent

Company Description

We’re RCL - Reitmans Canada Limited. We’ve been part of the fabric of Canada’s fashion landscape since 1926, and today, we’re elevating our iconic brands – Reitmans, RW&CO, and PENN. Penningtons – more than ever before.

Our vision is to empower Canadians to live confidently, and our mission is to create collections of uncompromising style and quality for all.

Withclose to400 stores nationwide andcollections designedright here at home, in Canada, we offer an exceptional customer experience. What drives us? A clear vision, unwavering commitment to our customers, and the passion of our thousands of employees across the country.

Job Description

At Reitmans Canada Limited - RCL, we believe great people create great experiences. We're looking for a proactive, highly organized Executive Assistant to support our EVP, Chief People & Corporate Affairs Officer and VP, Human Resources. This is more than calendar management—it's an opportunity to partner with senior leaders who shape our culture, people strategy, and employee experience across the organization, while playing a key role in keeping priorities moving and the business running seamlessly.

What You’ll Do

• Manage complex executive calendars, meetings, and priorities to maximize efficiency.
• Coordinate meetings with internal and external stakeholders, including the Executive Leadership Team and Board committees, as required.
• Manage correspondence, monitor action items, and ensure timely follow-up on key deliverables and commitments.
• Prepare presentations, reports, agendas, briefing materials, executive communications, and meeting materials.
• Coordinate leadership meetings by preparing agendas, capturing key decisions and action items, and ensuring timely follow-up.
• Manage departmental budgets, process invoices, reconcile expenses, and partner with Finance on budget tracking.
• Maintain organized, accurate, and confidential records, files, and documentation.
• Build strong relationships across the organization and serve as a trusted point of contact for internal and external stakeholders.
• Continuously look for opportunities to improve processes, simplify workflows, and enhance the effectiveness of the People & Corporate Affairs team.

Qualifications

What You’ll Bring

• 5+ years of experience supporting senior executives, preferably within an Executive Leadership Team environment.
• Exceptional organizational and time management skills, with the ability to manage multiple priorities and adapt in a fast-paced environment.
• Fully bilingual in English and French, with the ability to support leaders and collaborate with teams across Canada.
• A high level of professionalism, discretion, and integrity when handling highly confidential information.
• Advanced proficiency in Microsoft Office, and AI tools

Additional Information

What Sets Us Apart:

• Ultimate Flexibility*: Enjoy a hybrid work environment that ensures the perfect balance between work and personal life.
• Well-Being First: Access a comprehensive benefits program designed to take care of you.
• Flexible Time Off*: Paid leave, sick days, and vacation time to recharge and spend quality time with loved ones.
• Exclusive Discounts*: Enjoy 50% off regular-priced items from PENN. Penningtons, Reitmans, and RW&CO.
• Referral Rewards*: Refer your professional network and earn a bonus for helping us grow our talented team
• Growth opportunities*: Annual bonuses, career advancement, and tuition reimbursement to help you reach your professional goals.

*Certain conditions apply

Total rewards are aligned with your employment status, offering different perks depending on whether you’re full-time, part-time, or under contract.

Reitmans (Canada) Limited is an equal opportunity employer committed to a diverse, inclusive, and accessible workplace where everyone belongs. If you are contacted for an employment opportunity, please advise us of any accommodation required throughout the recruitment process. All information provided will be kept confidential and used solely to support an accessible candidate’s experience.

The use of Artificial Intelligence may be used for candidate screening purposes.

We thank all applicants. Only selected candidates will be contacted.