Executive Assistant (Temporary Contract)

Dialogue; Montreal; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading virtual care provider in Canada is seeking an Executive Assistant to support two C-Suite executives. This 9-month temporary role involves managing schedules, organizing initiatives, and providing administrative support. The ideal candidate will have strong communication skills, a proactive attitude, and experience in a similar role.

Benefits

Fully funded insurance

Health spending account

Dental coverage

Fitness reimbursement

8% vacation accrual

9 wellness days

1 volunteer day

Referral bonuses

RRSP matching

Qualifications

• 3+ years of experience supporting executives administratively.
• Flawless verbal and written communication skills in French and English.
• Strong organizational skills with attention to detail.

Responsibilities

• Managing calendars of two C-Suite executives.
• Supporting the executive team with various administrative tasks.
• Organizing company-wide initiatives.

Skills

Communication

Organizational skills

Proactive attitude

Tech-savviness

Tools

G Suite

Job description

Your role as Executive Assistant

Reporting to the SVP of Commercial Operations and the CTO, the mission of the Executive Assistant is to be the leaders' right hand by ensuring their days run as smoothly as possible and enabling them to perform at their best. This position is a 9-month temporary contract with a possibility of extension.

What you’ll be doing:

• Managing calendars of two (2) of Dialogue's C-Suite executives, including booking meetings and rooms, making travel arrangements, ordering food, etc.
• Managing emails and responding to them as required.
• Supporting the executive team with various administrative tasks, such as submitting expense reports, updating contact information, and preparing documentation and presentations.
• Organizing company-wide initiatives.
• Offering occasional personal assistance.
• Providing recommendations to improve administrative tools and processes.

We'd love to hear from you if you have:

• 3+ years of experience supporting executives administratively.
• Flawless verbal and written communication skills in French and English.
• Outstanding generosity and empathy.
• Ability to build trusting relationships and support others to succeed.
• Strong organizational skills with attention to detail.
• Proactive attitude with the ability to anticipate needs and take initiative.
• Professionalism and discretion, especially with confidential information.
• Tech-savviness; experience with G Suite is a plus.

At Dialogue, your well-being is our priority

Taking care of others also means taking care of our team! In this role, you will have access to the following benefits:

• Access to the Dialogue app.
• Fully funded insurance, health spending account, dental coverage, and fitness reimbursement.
• 8% vacation accrual, 9 wellness days, and 1 volunteer day.
• Hybrid work: 3 days/week in our Montreal office.
• Referral bonuses & RRSP matching.

About Dialogue

Dialogue is the #1 virtual care provider in Canada. By developing our Integrated Health Platform, we provide exceptional online health and wellness programs to organizations aiming to improve employee and family wellness.

We set high standards in our work, transforming health and helping millions improve their well-being. We believe that great people value:

Impact, Community, Growth, Excellence.

Feel like you can make a difference? We’ve saved you a seat!

Come as you are. As a proud equal opportunity employer, Dialogue is committed to creating a diverse and inclusive workplace. Qualified applicants will be considered regardless of citizenship, ethnicity, race, religion, gender, gender identity or expression, sexual orientation, disability, age, or veteran status. If you require accommodations, please contact [e-mail].