Executive Assistant

SGS Consulting; Montreal; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company in the pharmaceutical and healthcare sectors seeks a Business Support Senior Assistant to deliver top-notch administrative support in Montreal. This role involves collaborating with cross-functional teams, managing schedules, and enhancing operational efficiency. Ideal candidates will have a strong administrative background, advanced MS Office skills, and be fluent in French.

Qualifications

• 5+ years of experience providing administrative support.
• Advanced technical skills in MS Office (Outlook, Word, PowerPoint, Excel).
• Bilingual (English and French) is an asset.

Responsibilities

• Provide exceptional administrative and client service support.
• Coordinate complex scheduling and travel arrangements.
• Support the development of reports and marketing materials.

Skills

Attention to detail

Communication

Adaptability

Multi-tasking

Organization

Education

Bachelor's Degree

Tools

MS Office

Job description

2 days ago Be among the first 25 applicants

This range is provided by SGS Consulting. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

29.00 / hr - $31.00 / hr

Direct message the job poster from SGS Consulting

Recruiting Team Lead || US Staffing || Pharmaceutical, Clinical & Healthcare Industry ||

Job Title : Business Support Senior Assistant

Duration : 03 Months + (Possible Conversion)

Schedule : Business Hours

Opportunity to convert to FTE based on performance and business need.

Note from the manager :

• Must have mid-senior level executive assistant experience - They want to ensure this person is fluent in French and has supported executives in the past.
• admin asst or office support is not the ideal fit.

Job Description :

• We’re looking for a Business Support Senior Assistant to provide administrative support to our colleagues in our Insurance Consulting and Technology Practice.
• The successful candidate is technically savvy, adaptable and has the ability to build strong relationships and collaborate effectively with cross-functional teams, while simultaneously developing a strong understanding of the corporate line of business.

Day to Day :

• The Business Support Senior Assistant will work alongside their colleagues to proactively provide exceptional administrative and client service support, inclusive of calendaring and meeting support, expense processing, travel management, and the execution of various client life cycle deliverables.

The Business Support Assistant will :

• Communicate with various colleagues daily.
• Support consultants and teams with the development of reports, marketing materials and contracting documents, within agreed upon timelines.
• Coordinate complex scheduling and travel arrangements, expense reporting in Oracle.
• Provide project setup and maintenance support (including project set-up and contract administration, file maintenance, etc.)
• Support colleagues with all forms of internal and external client communications as requested (phone, e-mail, meeting set-up, etc.)
• Perform filing, billing, and other support activities.
• Support the collaborative team environment by partnering with other administrative staff through workflow, partnership, and teamwork to support all team needs.
• Increasing efficiency by identifying ways to improve processes
• Special projects as required.

Let’s talk about you :

• You are excited by the opportunity to join a world class organization, partnering with colleagues at the top of their field.
• Aspire to join a community and network of supportive administrative professionals.
• Team player who is adaptable, anticipatory, and open to change
• Committed to learning and providing exceptional client service.
• Comfortable multi-tasking and working independently, as well as part of a team.
• Experienced in producing consistently high-quality results under tight deadlines.
• Would describe yourself as : organized, detail-oriented, resourceful, and proactive.
• Possess a strong sense of professionalism and maturity.

The Requirements :

• 5+ years’ experience providing administrative support.
• Experience with calendaring, expense, travel, and client life cycle support.
• Must have advanced technical skills in MS Office (Outlook, Word, PowerPoint, Excel)
• Excellent verbal and written communication English skills – Bilingual is an asset (FR)
• Comfortable with a predominately remote working environment
• Education : Bachelor's Degree preferred but not required.

Seniority level

Seniority level

Associate

Employment type

Employment type

Contract

Job function

Job function

Administrative

Insurance

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