executive assistant

Audensiel Canada; Montreal; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

A technology consulting firm in Montreal is seeking an administrative coordinator with over 5 years of experience in business administration. The candidate will establish and coordinate policies, analyze reports, and assist in data preparation. The role requires proficiency in MS Office and ERP software, with benefits including health plans and paid time off. This position offers a hybrid working model.

Benefits

Dental plan

Disability benefits

Health care plan

Paramedical services coverage

Vision care benefits

Group insurance benefits

Registered Retirement Savings Plan (RRSP)

Paid time off (volunteering or personal days)

Qualifications

• 5 years or more of experience in business administration/management.
• Experience in preparing reports, memos, and invoices.
• Ability to analyze data and assist in report preparation.

Responsibilities

• Establish and coordinate administrative policies and procedures.
• Analyze incoming and outgoing memoranda, submissions, and reports.
• Prepare and coordinate the production and submission of summary briefs.

Skills

Organizational skills

Interpersonal skills

Proactive attitude

Initiative

Quick learner

Education

Bachelor's degree or equivalent experience

Tools

MS Office

Desktop publishing software

ERP software

Excel VBA

Job description

Overview

Languages

French

Education

• Bachelor's degree
• or equivalent experience
  
  

Experience

5 years or more

Hybrid

Work must be completed both in person and remotely.

Work setting

• Urban area
• General office
• Willing to relocate
• Service
  
  

Responsibilities

Tasks

• Establish and co-ordinate administrative policies and procedures
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare and co-ordinate the production and submission of summary briefs and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Conduct research
• Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
• Plan, organize, direct, control and evaluate daily operations
• Provide customer service
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
• Assist in analysis of data and preparation of reports
  
  

Experience and specialization

Computer and technology knowledge

• MS Office
• Desktop publishing software
• Enterprise resource planning (ERP) software
• Excel Visual Basic for Applications (VBA)
  
  

Area of work experience

• Business administration/management
• Invoices
  
  

Additional information

Transportation/travel information

• Public transportation is available
  
  

Personal suitability

• Accurate
• Efficient interpersonal skills
• Initiative
• Organized
• Team player
• Quick learner
• Proactive
  
  

Benefits

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits
  
  

Financial benefits

• Group insurance benefits
• Registered Retirement Savings Plan (RRSP)
  
  

Other Benefits

• Paid time off (volunteering or personal days)