Executive Assistant

Encorp Atlantic is a forward-thinking organization committed to environmental stewardship and innovation in recycling. They foster a collaborative, inclusive workplace where employees are empowered to make a meaningful impact and contribute to a more sustainable future for New Brunswick.

OVERVIEW:

We are seeking a highly organized, bilingual Executive Assistant to support the CEO and senior leadership team in ensuring smooth day-to-day operations. This pivotal role combines executive-level administrative support with responsibilities in payroll, benefits administration, Board and Committee coordination, and office management.

The Executive Assistant will serve as a trusted liaison between the CEO, Board of Directors, staff, and external stakeholders—helping drive operational excellence while maintaining the highest standards of professionalism, confidentiality, and efficiency.

KEY RESPONSIBILITIES:

1. Provide comprehensive administrative support to the CEO, including calendar management, drafting correspondence, preparing presentations, and maintaining corporate records.
2. Coordinate logistics for Board and Committee meetings, including agenda preparation, material distribution, minute-taking, and follow-up actions.
3. Administer payroll and benefits programs, ensuring accurate and timely processing of payroll changes, employee records, and benefits-related documentation.
4. Support HR functions by maintaining personnel files, attendance tracking, and employee-related documentation, including WCB and fitness benefits.
5. Manage office operations, including procuring supplies and services, overseeing the security and alarm systems, and acting as the primary office contact.
6. Collaborate with the Management Team to provide clerical support and contribute to organizational projects and priorities as needed.

QUALIFICATIONS & EXPERIENCE:

1. College diploma in a relevant field and a minimum of 5 years administrative experience, including at least 2 years supporting senior management.
2. Fully bilingual in French and English (oral and written).
3. Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfortable using digital tools.
4. Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
5. Excellent interpersonal communication skills, with a demonstrated ability to interact professionally with all levels of staff and external stakeholders.
6. Flexibility to work outside regular hours to support Board meetings or time-sensitive matters.
7. Experience in a legal or highly regulated environment is considered an asset.

WORKING CONSIDERATIONS:

This full-time, on-site position is based in Moncton, New Brunswick.

QUESTIONS?

Contact Ally@TeamJMC.ca

Encorp Atlantic is an equal opportunity employer committed to diversity and inclusion.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.