Executive Assistant

White Spot; Mississauga; On-site; CAD 60,000 - 80,000; Part time

Job summary

A leading Canadian employer is seeking an experienced Executive Assistant for temporary positions. The role involves high-level support including calendar management and organizing meetings. The ideal candidate will have over 5 years of experience, advanced MS Office skills, and excellent communication abilities. This position offers flexibility in work hours and competitive pay ranging from $25.00 to $28.00 per hour.

Qualifications

• 5+ years of experience in an Executive Assistant role is required.
• A track record of building positive relationships.
• Successfully complete a criminal and credit check.

Responsibilities

• Assist senior staff with calendar management and meeting preparation.
• Handle sensitive and confidential documents.
• Organize board meetings and prepare relevant documentation.
• Coordinate business and personal events as required.
• Provide general administrative support across various functions.

Skills

Excellent communication skills

High attention to detail

Exceptional relationship building skills

Proactive problem solving

Flexible and adaptable

Tools

MS Word

PowerPoint

Excel

Job description

We are seeking outstanding candidates for Executive Assistant roles. These placements range from short-term coverage to longer-term assignments—perfect for those who thrive in high-level support roles and enjoy variety in their work.

The ideal candidate is proactive, polished, and thrives in the details. You’re the kind of person who can anticipate needs before they’re voiced, juggle competing priorities with ease, and bring calm to even the most fast-paced executive environment. Whether you’re coordinating calendars or fielding confidential communications, you do it all with grace, professionalism, and a friendly touch.

You’ll be a key point of contact for both internal teams and external partners, so your communication skills, discretion, and tact must be second to none. This role also requires adaptability and a strong ability to manage both personal and business matters with care and confidentiality.

If you’re a seasoned Executive Assistant looking for flexible opportunities and meaningful work, we’d love to connect!

Why consider temporary work?

• Get your foot in the door with top Canadian employers
• Gain exposure to different industries and office cultures
• Maintain work-life balance with flexible placements
• Continue earning between contracts and avoid resume gaps
• Enjoy a weekly pay schedule

Duties and Responsibilities:

The key job functions are:

• Assist senior staff (C-suite executives, directors, and other leaders) with calendar management, meeting and presentation preparation, correspondence, expense reporting, and travel arrangements.
• Handle sensitive and confidential documents, files, records, and contact information with discretion.
• Organize board meetings, including preparing and distributing relevant documentation.
• Coordinate business and personal events as required.
• Provide general administrative support across various functions.
• Support administrative staff as needed.
• Perform other duties as assigned.

Qualifications:

• Successfully complete a criminal and credit check.
• A track record of building positive relationships.
• Advanced knowledge of MS Word, PowerPoint, and Excel.

Experience:

• A minimum of 5 years experience in an Executive Assistant role is required.

Skills:

• Confident, poised, and professional.
• Excellent communication skills, both written and verbal.
• High attention to detail and organization.
• Energetic and positive demeanour, takes pride in getting the job done.
• Exceptional relationship building skills.
• Flexible and adaptable in nature, able to shift and manage multiple priorities.
• Proactive, able to anticipate needs and solve problems before they arise.
• Strong sense of confidentiality and discretion.
• Flourishes in a fast-paced environment.

Compensation and Work Hours:

Base Salary: $25.00-$28.00+ per hour depending on assignment.

• Temporary employees are payrolled weekly via direct deposit.

Work hours will vary depending on the assignment details and employer’s needs. This information will be confirmed at the time of your interview or offering of assignment(s).

• Day shifts
• Monday – Friday
• Up to 40 hours per week
• Part-time opportunities available – 1-3 days per week

Additional Notes:

• This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
• All applicants must be authorized to work in Canada to be considered for employment.