Executive Assistant

Kelly Services; Mississauga; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A staffing company in Mississauga is looking for an Executive Assistant to provide administrative support for high-level executives. The role involves managing calendars, preparing meeting materials, and responding to correspondence. A Bachelor's degree and strong organizational skills are essential. The position offers a hybrid schedule and a pay rate of $28-35/hour.

Benefits

Vacation pay of 4%

Flexible work schedule

Qualifications

• Strong written and verbal communication skills are essential.
• Proficient in Microsoft Office and comfortable with scheduling meetings.
• Ability to manage multiple priorities and logistics.

Responsibilities

• Manage calendars for executives and prepare them for meetings.
• Respond to emails and document requests on behalf of executives.
• Draft slides, meeting notes, and necessary documents.

Skills

Organizational skills

Communication skills

Microsoft Office proficiency

Multi-tasking ability

Education

Bachelor's degree or equivalent experience

Job description

Kelly Services has partnered with a client in Mississauga, ON to recruit for a ONE YEAR maternity coverage role of an Executive Assistant.

Responsibilities:

The Administrative Assistant provides administrative support for the Vice President, General Manager that facilitates achievement of his daily objectives. Generally, respond expeditiously to meeting/information requests from inside/outside Belimo Americas, focusing on business and organizational priorities, works independently with initiative and anticipation, and give careful attention to detail and follow up.

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Key Responsibilities

• Calendar management for executives
• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives

Qualifications

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills

What We Offer

• Contract for One year
• Monday to Friday 8:30 am- 5pm
• Hybrid schedule, requiring 2 days on-site in Mississauga but if VP is onsite for more days then needs to be flexible
• Pay rate: $28-35/hour + 4% vacation pay

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.