Executive Assistant

Somewhere; London; On-site; CAD 60,000 - 80,000; Full time

Job summary

A dynamic business entrepreneur in London, Ontario seeks an Executive Assistant to streamline operations and enhance efficiency. The ideal candidate will support various administrative and personal tasks, manage email and contact databases, and assist with financial data entry. This full-time role offers an opportunity to be a key part of a growing business environment, requiring strong organizational skills and the ability to manage multiple tasks effectively.

Qualifications

• Proven experience in an administrative support role, preferably as an Executive Assistant or Personal Assistant.
• Exceptional organizational skills with a keen eye for detail.
• Proficiency in managing multiple email accounts and digital file systems.
• Strong data entry skills and comfort with financial information.
• Excellent communication (written and verbal) and interpersonal skills.
• Proactive problem-solver with a strong sense of initiative.
• Ability to maintain confidentiality and exercise discretion.

Responsibilities

• Conduct comprehensive cleanup and organization of multiple email domains and digital systems.
• Maintain, organize and update contact databases for accuracy.
• Perform meticulous data entry for a payment equalization system.
• Assist with the preparation of financial statements and bookkeeping duties.
• Execute various personal research tasks and purchases.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft PowerPoint

Calendar Management

Microsoft Excel

Administrative Experience

Google Suite

Tools

Microsoft Office Suite

Google Drive

Slack

Trello

Basic bookkeeping software

Job description

Executive Assistant

Overview

EST Timezone client is based in London Ontario - Canada.

About the Role :

Are you a highly organized proactive and detail-oriented professional looking to provide essential support to a busy entrepreneur with diverse business interests? This is a unique opportunity to partner with a principal who is accustomed to managing all aspects of her ventures and is now seeking a trusted individual to streamline operations and enhance efficiency.

The ideal candidate will be a self-starter adaptable and capable of managing a wide range of administrative organizational and personal tasks. This role offers flexibility and the chance to become an indispensable part of a dynamic and evolving professional environment.

Key Responsibilities

• System & Email Optimization: Conduct comprehensive cleanup and organization of multiple email domains and digital systems to improve workflow and accessibility. Proactively manage and prioritize incoming and outgoing correspondence across four distinct email domains.
• Contact Management: Maintain organize and update contact databases to ensure accuracy and easy retrieval.
• Financial & Data Support: Perform meticulous data entry for a payment equalization system. Assist with the preparation of financial statements including gathering necessary documentation and organizing information. Potential future responsibility: Basic bookkeeping duties including expense tracking and reconciliation.
• Administrative & Personal Assistance: Execute various personal research tasks and purchases (e.g. sourcing an air mattress coordinating personal appointments). Provide general administrative support as needed to ensure the smooth operation of daily tasks.

Qualifications

• Proven experience in an administrative support role preferably as an Executive Assistant or Personal Assistant.
• Exceptional organizational skills with a keen eye for detail.
• Proficiency in managing multiple email accounts and digital file systems.
• Strong data entry skills and comfort with financial information.
• Excellent communication (written and verbal) and interpersonal skills.
• Proactive problem-solver with a strong sense of initiative.
• Ability to maintain confidentiality and exercise discretion.
• Proficiency with standard office software (Microsoft Office Suite, Google Drive, Slack, Trello, Workspace).
• Experience with basic bookkeeping software or principles.

Key Skills

• Time Management
• Microsoft Office
• Organizational skills
• Microsoft Outlook
• Microsoft Word
• Personal Assistant Experience
• Microsoft PowerPoint
• Calendar Management
• Microsoft Excel
• Administrative Experience
• Google Suite

Details

• Employment Type : Full-Time
• Experience : years
• Vacancy : 1
• Salary : 1200 - 1400 per month