Executive Assistant

Dash Social; Halifax; On-site; CAD 45,000 - 65,000; Full time

Job summary

Dash Social is seeking a highly motivated Executive Assistant to support the Cofounder and CEO in a fast-paced environment. The ideal candidate will possess exceptional organizational and communication skills, and will thrive in managing multiple projects while handling sensitive information. This in-office role promises a dynamic and supportive culture, complete with health benefits and ample opportunities for personal and professional growth.

Benefits

Health and dental benefits

Vacation, personal days, and sick time

RRSP/401k matching

Annual mental health benefit

Quarterly wellness benefit

Donation matching program

Parental leave top-up plan

Departmental bonding activities

Qualifications

• Detail-oriented with strong organizational skills.
• Proactive mindset and effective communication abilities.
• Experience in handling confidential information.

Responsibilities

• Manage schedules and coordinate communications for the CEO.
• Prepare meeting agendas and documents.
• Handle travel arrangements and ensure confidentiality.

Skills

Organizational skills

Communication skills

Problem-solving

Tech-savviness

Tools

Google Workspace

Slack

Asana

ChatGPT

Perplexity

Job description

Dash Social is seeking a highly motivated and detail-oriented Executive Assistant to provide administrative support to our Cofounder and CEO. You will be responsible for providing executive-level support and taking on cross-functional responsibilities that require a deep understanding of our operations and strategic priorities. The ideal candidate is proactive, highly organized, tech savvy, an excellent communicator, and thrives in an ever-changing, fast-paced environment.

This role is in-office Monday to Friday from Dash Social's head office in downtown Halifax.

Qualifications

Desired Skills and Experience

• Strong organizational skills with obsessive attention to detail.
• Ability to prioritize tasks and manage multiple projects in a fast-paced environment.
• Strong written and verbal communication skills.
• Proactive mindset and problem-solving attitude.
• Experience handling sensitive and confidential information.
• Tech-savvy with proficiency in Google Workspace, Slack, Asana, calendar management tools, ChatGPT, Perplexity, or other emerging AI tools.
• Ability to work independently while also being a team player.

Don't meet every qualification? Research shows that equity-deserving groups like women and people of colour are 20% less likely to apply to jobs unless they are 100% qualified. Dash Social is committed to diversity, equity, and inclusion by representing the diverse communities we serve. Our culture values differences and ensures that every current and prospective team member has equitable access to opportunities to succeed. If you are interested and excited about this role but your qualifications don't match up perfectly, we encourage you to still apply. You may be the best candidate for this role.

Responsibilities

As the Executive Assistant, you will be responsible for:

Cofounder and CEO Support:

• Managing schedules, coordinating meetings, and handling correspondence internally and externally.
• Work with internal and external stakeholders to review content to ensure appropriate quality before Cofounder and CEO review.
• Manage travel arrangements, including: flights, accommodations, itineraries, and any necessary required travel documentation.
• Prepare meeting agendas, take notes, and follow up on action items to ensure seamless business function.
• Handle confidential information with discretion and professionalism.
• Work with stakeholders to coordinate events and/or speaking arrangements that the Cofounder and CEO is attending.
• Provide support on internal and external communications.
• Provide general personal assistant (PA) work when necessary.

At Dash Social, we build software solutions that solve real problems for marketers and are unabashed about our unique ability to be the best at what we do. To achieve our goals as a company and provide a service to our customers that is unmatched, collaboration and support among the team is what propels us forward.

Employee Benefits

At Dash Social, our team is our competitive advantage. We are committed to supporting one another and work hard to ensure everyone has the support they need. In addition to health and dental benefits for you and your family, you can also expect:

• Vacation, personal days and sick time
• RRSP/401k matching
• Annual mental health benefit
• Quarterly wellness benefit
• Donation matching program
• Parental leave top-up plan
• Departmental and team-wide bonding activities