Executive Assistant

Position Overview:

Di Brina Family Holdings is seeking a highly skilled and dedicated Executive Assistant to provide exceptional administrative and personal support. This role requires an individual who is highly organized, detail-oriented, and committed to maintaining the utmost privacy and confidentiality. The successful candidate will support the family’s personal and professional needs, ensuring seamless coordination and execution of day-to-day responsibilities.

Key Responsibilities:

Administrative Support:

1. Manage family members’ schedules, including personal and professional appointments, events, and meetings.
2. Prepare correspondence, reports, and other documents with flawless English grammar and style.
3. Maintain and organize records, files, and sensitive documents.

Travel and Event Coordination:

1. Arrange complex travel itineraries, including transportation, accommodations, and itineraries for personal and business trips.
2. Plan and execute private family events, including coordinating vendors, venues, and logistics.

Technology and Tools:

1. Utilize various software and platforms to manage schedules, budgets, and tasks, including Microsoft Office Suite, Google Workspace, and project management tools such as Asana or Trello.
2. Support family members with technical needs, such as managing devices and troubleshooting software.

Confidentiality and Privacy:

1. Ensure the highest level of discretion in handling sensitive information.
2. Protect the family’s privacy in all interactions and communications.

Qualifications:

Education:

1. Bachelor’s degree from a recognized university.

Experience and Skills:

1. Language Proficiency: Exceptional English reading, writing, and communication skills. The ability to craft impeccable correspondence and documents is essential.
2. Attention to Detail: A proven track record of meticulousness and accuracy in managing schedules, documentation, and tasks.

Technological Expertise:

1. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
2. Familiarity with tools such as Google Workspace, Asana, Trello, and digital filing systems.
3. Strong understanding of technology troubleshooting, including managing devices and accounts.

Organizational Skills:

1. Exceptional ability to multitask and prioritize in a fast-paced environment.

Personal Attributes:

1. Unwavering commitment to discretion and confidentiality.
2. Professional, polished, and personable demeanour.
3. Proactive, resourceful, and solutions-oriented approach.

Compensation:

1. The salary range for this position is $50,000 to $90,000, based on the candidate’s experience, skills, and qualifications.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.